Department

Circulation

Purpose

To ensure library records accurately display item availability for Technical Services and patron use.

Overview

This FOLIO based procedure describes several situations in which the Status Code of an item must be changed and how to correctly do so.

Required Knowledge/Skills

FOLIO Circulation software, Microsoft Excel

Safety Issues/Precautions

N/A

Equipment/Supplies

Computer with FOLIO Circulation software and Microsoft Excel, access to shared S:\ drive, password access to FOLIO Circulation software, Search Slips (if necessary)

Procedure:

1. Unknown: When a library item is listed as “Available” on Galileo but patrons are unable to locate it, its status must be updated to “Unkown” to indicate that the search procedure is being implemented. A “Search Slip” must be completed. For full Search Procedure, click here: Collection Management Searches

2. M = Missing: This status indicates the search procedure has been completed and the item has not been recovered.

3. Long missing= This status is for both Billed and Long-Term Overdues

4. $= Lost and Paid:

5. L= Lost
6. z = Claims Returned instances: