Department: Circulation

Procedure: Web Library Hours Calendars

Purpose: Circulation managers print out calendars for all of the outer doors, the standing sign in the ASB hallway, the ASB doors, and the “CCLIR HOURS/INFO” board across from the Circulation Desk to accurately inform patrons of library hours.

Overview: Using resources from the Registrars’ website and our own collection of “Odd Hours”, we make, print, and display calendars for patrons to find out what days and hours we are open for business.

Required Knowledge/Skills: Google Calendar

Safety Issues/Precautions: N/A

Equipment/Supplies: Computer with internet access, various printed and filed calendars

Procedure

1. Open up the VU Registrars’ webpage on any web browser at the url: http://www.valpo.edu/registrar/

2. Under the “Calendars and Planners” section select “Academic Calendars”: (http://www.valpo.edu/registrar/acadcalendars.php)

3. Choose the current school year. (i.e. 2014-2015)

4. Print calendar

5. Open the Excel spreadsheet titled Odd Hours - S:\CCLS\Circulation & Media\Odd Hours

6. Open calendar for the month you would like to edit - S:\CCLS\shannonhowe\Calendars

7. Open Google Calendar labeled “Library Hours”

8. Select the proper day.

9. Left click on the first day of the month.

10. Where the box says “Calendar” change to ‘Library Hours’ using the drop down menu.

11. Click the link marked “Edit Event”.

12. In the title box change the text to a dash , a space, and the time the library is closed that day. (ie: - 2:00 am)

13. Verify the opening time is correct; if it is not, change it in the drop down menu showing the time on the upper left of the calendar page.

14. Set the closing time by changing it in the drop down menu showing the time in the upper middle of the calendar page. (Be sure
to check that the am/pm selection is correct.)

15. If everything is correct click the “Save” button located in the upper left of the Calendar page.

16. Repeat steps 8 – 15 until you have all of the hours entered into the Google Calendar.

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