FOLIO Calendars

Owned by Import Utility
Last updated: Jul 24, 2024 by Sam Simpson
2 min read

Department:

Circulation

Purpose:

To create and maintain Library calendars in FOLIO so it can determine due dates for certain check outs.

Overview:

After obtaining a list of holidays from the Registrars’ webpage and the “Odd Hours” spreadsheet, the building calendar(s) are entered into FOLIO. Currently, there are three calendars in FOLIO that will only need to be updated at the end of the appropriate semester..

Required Knowledge/Skills:

Web interface, FOLIO

Safety Issues/Precautions:

N/A

Equipment/Supplies:

Computer, Web access

Procedure

  1. Open up the VU Registrars’ webpage on any web browser at the URL: Registrar - Registrar

  1. Under the “Calendars and Planners” section, select “Academic Calendars”. (Calendar - Registrar )

  1. Choose the current school year. (i.e. 2014-2015)

  1. Open the Excel spreadsheet titled “Odd Hours” located here: S:\CCLS\Circulation & Media\Odd Hours

  1. Open FOLIO

  1. Find and click on Settings in the top right hand of the screen

  1. Click on Calendar from the options on the left hand side.

  1. Click on “All Calendars”

10. Highlight the calendar to be edited

11. A quick view of the the calendar chosen will pop up. In the top right hand side click on Actions and choose “edit” in the drop down folder.

12.  Adjust the “Start Date” and “End Date” to align with the appropriate calendar dates Starting on a Sunday and ending on a Saturday

13. Under Hours of operation verify that days closed and hours open are still correct.

14. Under “exceptions” adjust dates and times as needed for the calendar that is being edited.

15. To adjust open or closed status click on the arrow and choose the correct one from the drop-down menu.

16. To adjust Start date click on the calendar icon and use the menu to find the correct date both Month and Year have up and down arrows that can be used for quicker navigation

17. To adjust “start time click on the clock icon change the time and am/pm if necessary and click on set time.

18. If new exceptions need to be made, click on “Add row”

19. Create an appropriate name for the exception 

20. Choose either Open or Close

21. Add dates and times as needed.

22. Click on Save and Close.

23. If there any errors the calendar won’t close and errors will be noted in the appropriate area.