Supplies Ordering

Department:

Circulation

Purpose:

To have the supply closet stocked with supplies that the Circulation Desk and librarians need.

Overview:

Check supply closet weekly to ensure that all supplies are at acceptable levels. If supplies are needed place order through Acquisitions Specialist (Rachel Volk). Process delivery of supplies and put them into the supply closet.

Required Knowledge/Skills:

Email, Departmental Supply Usage

Safety Issues/Precautions:

None

Equipment/Supplies:

Staples catalog, computer, supply list spreadsheet

Procedure

1. Print out a copy of the supply list spreadsheet located at S: CCLS/Circulation & Media/Weekend Circ Items/Recs & Supplies/Supply List.

2. Use this list to record items and the corresponding amounts that are needed to be ordered after the weekly supply inventory has been completed.

a. Librarians and Circulation Managers can be consulted to establish acceptable levels of all supplies needed.

3. Look up item numbers for supplies needed in print Staples catalog or through their online store

a. Gaylord and Demco catalogs can also be used for library-specific supplies.

4. Email Acquisitions Specialist (Rachel Volk) with a description of items, their item number, and the quantity to be ordered.

5. When supplies come in, verify the contents of the delivery match invoice and ensure all items requested are there.

a. Upon completing this step return the initialed invoice to Acquisitions Specialist (Rachel Volk).

6. Put supplies into the closet in an organized manner so that all supplies are accessible.