Department:

Circulation

Purpose:

This allows groups to charge copies to their budget if needed

Overview:

There are times when a group will need to make additional copies for an event. This will allow them to make copies and charge it to their organization.

Required Knowledge/Skills:

Using the copy machine, access to public copy card and charge form.

Safety Issues/Precautions

Equipment/Supplies:

 Duplicate Copy charge forms, public copy card access to sdrive

Procedure:

1. Have patron fill out copy charge form located next to the cash register as follows:
   1. Date: Date copies were made
   2. Account No: The GL number that will be charged for the copies
   3. Dept/organization: Name of group that will be charged
   4. Copied for: Treasurer of group
   5. Copied by: Name of person making the copies
   6. Total: Number of copies made x0.07: total to be charged (the number of copies will be filled out when the copy job is done. A two sided copy is considered two copies)
2. The Student or Manager will provide the person making copies with the public copy card located in the cash register.
3. Once the form is filled out, the patron making the copies will get the bottom copy and the top copy will be placed in the cash register.
4. The manager who is responsible for copies, will provide copy charges to the accounting section of the Finance department in Kretzmann so organizations can be charged for their copies at the end of the month.
5. Forms for printing can be found at: S:\CCLS\Circulation & Media\Forms and Signs if additional forms need to be printed.