Purpose

This procedure will detail how and why Building Status Checklists are completed every week.

Overview

Circulation Manager responsible for completing Building Status Checklist will note any and all issues during walk-through and report those to the Administrative Assistant to the Dean of Library Services, Detra Becker, so that work orders can be placed.

Required Knowledge/Skills

Email, Google Docs

Safety Issues/Precautions

Must be able to walk and write/use tablet at the same time.

Equipment/Supplies

Tablet and Valpo Gmail account

Procedure

1. Checklist must be completed weekly when building is at low levels of occupancy, currently it is done Sunday morning.

2. Manager will have the document CLR Building Checklist shared to their Google Drive.

a. This checklist is also located at S:\CCLS\Christopher Center Building\Building Status and Problems\Status Checklists\BuildingStatusCklistTEMPLATE.xls

3. Open your Google Drive and open the document CLR Building Checklist on one of the tablets in the circulation office closet.

4. Walk around the building and follow all instructions for each room/area listed in the checklist.

a. Be sure to list pertinent details about the issue so an accurate work order can be placed.

b. Most work orders will be for burnt out light bulbs, however keep an eye out for general cleanliness, condition of rooms, furniture, and whiteboards, and all other guidelines listed under Check Area For column.

5. Update the name of the document to include the date i.e. 4/30 CLR Building Checklist.

6. Share this document with Administrative Assistant Detra Becker, FM Electrician assigned to CCLIR Brian Innes, BS Team Leader assigned to CCLIR Jean Marshall, and FM Electrician Phillip Mortimer.

7. Detra Becker will place all work orders that are not considered emergencies once document has been shared with her.

a. If you discover an emergency situation during this walk-through please place a work order immediately by calling FM directly.