Department:

Circulation

Procedure:

Community Room Open 24 Hours

Purpose:

This procedure is in place to provide students a study space leading up to finals every semester.

Overview:

The Manager who attends logistics meetings will communicate with the Union Scheduling staff at the weekly Logistics meetings when the Community Room will be open 24 hours. Other departments on campus including VUPD and Building Services should be notified as well of the change.

Required Knowledge/Skills:

Where the sign is, Communication

Safety Issues/Precautions:

N/A

Equipment/Supplies:

Sign, Easel, email

Procedure:

1. Starting the Sunday prior to extended hours every semester the Community Room will transition to being open 24 hours in order to support the need for a place to study for our students.

2. Three weeks before finals begin, the Circulation Manager that attends the weekly Logistics meeting at the Union should inform the staff at
that meeting of the change in schedule and set up. This scheduling change also involves the standard setup changing from 3 round tables with 10 chairs at each to a standard setup of 6 round tables with 10 chairs at each for a total seating capacity of 60 students.

a. Union Scheduling

3. Other departments that should be notified of this change include:

a. VUPD

b. Day manager should inform the cleaning crew leader to ensure they are aware of the change.

4. The first day of the Community Room is open 24 hours the sign that informs students of this change should be placed at the interior entrance doors on the 2nd floor on an easel.

a. Sign is located in the ASRS area behind the short bookshelf and is on a cardboard backing.

b. Easels are also located in the ASRS area.

5. When finals are over, the sign and easel can be returned to the ASRS area and the departments impacted should be notified of the return to the normal schedule for that room.

a. Union Scheduling

b. VUPD

c. The cleaning crew leader

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