Department

Library Administration

Purpose

Provides a procedure for depositing funds into the library's replacement fund account.

Overview

Patrons bring funds to the circulation desk to pay for lost library materials.  The library has a procedure for depositing these funds into the library's replacement fund account.

Required Knowledge/Skills

Access to the library shared drive, Excel skills

Safety Issues/Precautions

n/a

Equipment/Supplies

Computer, copier, and an electronic copy of VU's deposit form 

Procedure

1. The circulation manager receives funds for lost library materials from the library patron.
2. The circulation manager fills out the Replacement Form.
3. The circulation manager turns in the funds to the library's administrative assistant.
4. The library administrative assistant completes the VU deposit form by entering the $ amount, the GL account #, the lost item information, and the patron's name.
5. The library administrative assistant signs the form and makes a copy for library administration's records.
6. The library administrative assistant sends the VU deposit form and funds to VU's finance office.