Ordering and Printing PDF Files to Add to Collection

Department

Acquisitions

Purpose

Adding titles available in .PDF format to the collection.

Overview

Acquisitions purchases and prints the document. Technical Services catalogs document.

Required Knowledge/Skills

FOLIO login and permissions

Safety Issues/Precautions

N/A

Equipment/Supplies

PC with FOLIO and appropriate login, internet access, printer, acid-free paper.

Procedure

1. Acquisitions staff purchases .PDF.
2. When link is received, Acquisitions staff prints out document on acid-free paper. Duplex printing, if possible, is preferred.
3. Acquisitions staff creates a temporary order record in FOLIO and adds a note indicating name and URL of site where .PDF file was obtained.
4. Printed document is given to Technical Services staff for cataloging and processing.
   1. For one-time electronic access to file for printing, download OCLC record for the print version.
   2. For ongoing electronic access to file, download record for the electronic version.
   3. For ongoing electronic access PLUS a printed copy, download two separate records, one for the electronic access and one for print version. Payment will be made on order record for electronic access. Make note in print order record indicating that it is in fulfillment of our license agreement and referencing the other (electronic) record for payment.