College of Business Internship Form Management

Statement

Students planning to take MGT-395 (Internship Experience in Business, Administration I) complete 3 forms prior to their internship and 1 post-internship form. Additionally, the employer completes 1 pre-  and 1 post-internship form. When the forms are completed they route automatically to Perceptive where a folder is created for each student. Once all required forms are in a student's folder, the folder routes to a queue for permanent recordkeeping.  The Advising and Practical Experience Coordinator oversees this proces. The following instructions apply to the Coordinator and COB faculty or staff that may assist with internship form management.

Form Overview

Step-by-step Guide 

PRE-INTERNSHIP

1.Student completes Student Internship Information, Internship FERPA Release, and Student Self-Service Transportation Agreement forms

2. Upon completion, forms arrive in COB - Scan & Link (SAF - Scan & Link Superqueue)  

4. Coordinator will first scan & link, and route forward the Student Internship Information form. This triggers the creation of a student folder where all of the student's forms will be stored. The folder will move to the COB - Student Documents queue when routed forward.

5. Next, the Coordinator will scan & link, and route forward subsequent forms for the student. These will land in the COB - Student Documents queue. When all of the required forms arrive in the student’s folder, the folder and all of its contents will automatically route to the COB - Student Docs Rec’d queue. The The Advising and Practical Experience Coordinator will be automatically notified that the required documents have arrived in the queue. The coordinator will review forms, grant permission for the student to register for the course and last, route the student folder forward to the COB - Current Internships queue.

DURING INTERNSHIP

Student folder remains in COB - Current Internships queue until the internship ends

POST-INTERNSHIP

6. Student completes Intern Self-Evaluation form. Completion of this form auto sends the Employer Intern Evaluation form to the employer. 

7. Employer completes the Employer Intern Evaluation form

8. Coordinator or COB Admin. will scan & link and route forward these post-internship forms in Perceptive. These will route to the student’s folder in the COB - Current Internships queue. Now that all forms have been received, the folder will automatically move to the SAF - Document Storage queue.

Depiction of Workflow

Open

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