Transcript Services FAQ

Students can find information regarding Transcript Services and related policies on the Transcript web page.

Question:

How do I order a transcript?

Answer:
Current Valpo students and alumni place transcript orders online through our vendor, Parchment. When placing your first order, you'll be asked to create a Parchment account.

The Order a Transcript article includes screenshots of the ordering screens and additional details.

Question:

Does Valpo offer secure electronic delivery of transcripts?

Answer:
Yes. Valparaiso University is able to offer express shipping, transcript authentication, shipment tracking, email notification of status updates, 24-hour access to order status information, online payment, and secure electronic delivery options while maintaining our ability to fulfill requests for paper transcripts.

Question:

How much does an official transcript cost?

Answer:

* Prices Effective January 2023

Question:

How long will it take to process my request?

Answer:

Most orders for electronically delivered transcripts are fulfilled the same day. Orders for paper transcripts are typically mailed by Parchment on the same day that the order is placed if the order is placed by 3:00 p.m. Orders for on-campus pickup (photo ID required) are typically ready after 2 hours. For records older than 1990, or students of the Law School, requests can take up to 10 additional business days.

We are unable to release transcripts to students or alumni with any outstanding obligations to the University. Please resolve any outstanding obligations with the applicable offices before placing a transcript order. Check the Home screen in DataVU and look for any Notifications regarding student restrictions.

Question:

What happens if there is a hold on my account?

Answer:

If your account has a hold, you will be unable to submit an order.

We are unable to release transcripts to students or alumni with any outstanding obligations to the University. Please resolve any outstanding obligations with the applicable offices before placing a transcript order. Student restriction details are available to current students through DataVU under Notifications on the Home screen.

Question:

Can I forward a PDF of my transcript?

Answer:

Only electronic transcripts delivered directly to the recipient or unopened original paper transcripts are official. The recipient of an electronic transcript receives two emails. The first has instructions for securely downloading the transcript, and the second has the password that will be required. A transcript PDF forwarded as an email attachment is neither secure nor official. Also, a printout of a transcript PDF is not official.

Question:

Can you deliver an electronic transcript directly to LSAC or AMCAS?

Answer:
Yes. Both recipients can accept transcripts sent electronically from Valparaiso University.

Question:

How are cover pages handled for application services?

Answer:

Our vendor automatically generates the application service's cover page attachment when a student orders a transcript for the recipients listed below. Students can expedite the processing of their order by entering their application service ID and transcript number during transcript order entry and completely eliminate the need for faxing or uploading an attachment to complete their order.

ADEA AADSAS - Associated American Dental Schools Application Service

ADEA DHCAS - Dental Hygiene Centralized Application Service

ADEA PASS - American Dental Education Association Postdoctoral Application Support Service

AHCAS - Allied Health Centralized Application Service

APPIC - Association of Psychology Postdoc Internship Centers

CASPA - Central Application Service for Physician Assistants

CSDCAS - Communication Science and Disorders Centralized Application Service

DICAS - Dietetic Internship Central Application System

HAMPCAS - Healthcare Administration, Management & Policy Centralized Application Service

NDCAS - Naturopathic Medicine Centralized Application Service

NURSING CAS - Nursing's Centralized Application Service

OPCAS - Orthotics & Prosthetics Centralized Application Service

OPTOMCAS - Optometry Centralized Application Service

OTCAS - Occupational Therapy Centralized Application Service

PHARMCAS - Pharmacy College Application Service

PTCAS - Physical Therapist Centralized Application Service

SOPHAS - Schools of Public Health Application Service

TMDSAS - Texas Medical & Dental School Application Service

VMCAS - Veterinary Medical College Application Service

Question:

Can I send attachments with my transcript?

Answer:
Yes, there is an option for including attachments, and they must be uploaded at the time of order. This is true for both paper transcript orders and electronic transcript orders.

Question:

Can a third party order my transcript?

Answer:
Only currently enrolled Valpo students and alumni may order official transcripts. A third party may not place a transcript order.

Question:

Do Valpo transcripts have a university seal and registrar's signature?

Answer:
Yes, every Valpo transcript has the university seal and the University Registrar's signature on it.

Question:

Can I get an unofficial transcript for my records?

Answer:

Students who need to view their academic course record have two options:

1. Order an official transcript online for delivery to any email address or mailing address. Many insurance companies, scholarship-granting organizations, and others requiring academic record details ask for an unofficial transcript and will accept either an unofficial or an official copy.

2. View the Timeline available on the new registration screens in DataVU. Students can take screenshots of the list of courses with grade details. Current students may review their Timeline at any time through DataVU. If you are not a currently enrolled student, you will need to order an official transcript.

Question:

How do I make sure that my current semester grades are posted on my transcript before it's sent?

Answer:
Please wait to place your order until you can see your final course grades in DataVU. Then place your transcript order online.

Question:

I'm going to graduate soon. How do I make sure that my new degree is posted on my transcript before it's sent?

Answer:
All graduates are sent an email from the Office of the Registrar when their degree is posted to their transcript. Please wait for this email to place your transcript order online.

Question:

Can I pick up my transcript on campus?

Answer:

This service is not currently available.

Question:

How can I have my transcript notarized for an apostille?

Answer:

To Pick Up a Certified Transcript On Campus

For an additional cost, students may place an order for transcript pickup on campus. If you need the transcript notarized, please notify us via email to registrar@valpo.edu after placing your order online. We will then release the transcript for printing and notarization. Photo ID is required to pick up transcripts at our front desk.

For more information, view the Certification of Documents page.

Question:

How do alumni order transcripts?

Answer:

Alumni and current students place transcript orders online using the same steps. When placing your first order, you'll be asked to create a Parchment account.

Question:

Is a credit card or debit card required for transcript orders?

Answer:

Yes. To order a transcript at Valparaiso University, a credit or debit card is required.

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