Selecting a Form
The table below is designed to help members of the Valpo community to select a form to request Registrar services.
The Academic Calendar displays the deadlines for each type of request.
Please visit valpo.edu/registrar for more information and email registrar@valpo.edu with any questions.
| Form | Purpose | Location | Form Type |
|---|---|---|---|
| Academic Course Overload | Request permission to register for more than the maximum course load permitted for your academic program as published in the Catalog. | valpo.edu/registrar/forms | eForm |
| Add/Drop a Course | Add or drop a course from your schedule for an upcoming semester. The deadline for adding and dropping courses is shown in the Academic Calendar. Always consult your academic advisor before making changes to your plan of study to avoid delays in graduation. | DataVU (Self-Service) | DataVU Form |
| Address and Phone Update | Submit new or corrected contact information (address or phone) in DataVU. | datavu.valpo.edu | DataVU Form |
| Appeal Financial Charge | Tuition appeals are for students who have withdrawn or have been approved to drop after the deadline and are requesting a refund or adjustment in tuition for that semester. | valpo.edu/registrar/forms | eForm |
| Audit a Course | Request to register for a course as an auditor only. The deadline for this form is shown in the Academic Calendar. Always consult your academic advisor before making a decision to audit a course. | valpo.edu/registrar/forms | eForm |
| CAPS: Exception to the Stated Graduation Requirements | Request approval from the Committee on Academic and Professional Standards (CAPS) for an exception to the requirements published in the Catalog, such as those listed below. Please consult your academic advisor for assistance with this form and include any extenuating circumstances.
| valpo.edu/registrar/forms | eForm |
| CAPS: Registration Change After the Deadline | Request approval from the Committee on Academic and Professional Standards (CAPS) for a registration change after the deadline published in the Academic Calendar. Please consult your academic advisor for assistance with this form and include any extenuating circumstances.
| valpo.edu/registrar/forms | eForm |
| Change in Enrollment Status | Notify the university that you wish to change your enrollment status in one of two ways:
Please consult your academic advisor before requesting a change in enrollment status. | valpo.edu/registrar/forms | eForm |
| Change Sections of a Course After the Deadline | Request to change from one section of a course to another after the deadline for adding and dropping courses. During the first week of classes, students may change sections online through DataVU. This form may also be used to change between cross-listed course sections. The deadline for this form is shown in the Academic Calendar. | valpo.edu/registrar/forms | eForm |
| Concurrent Enrollment | Request permission to enroll in courses at two institutions in the same semester with the intention to transfer credit. | valpo.edu/registrar/forms | eForm |
| Course Substitution | Request that a course be allowed to meet the requirement for another course shown in the catalog and on the degree audit in DataVU. | valpo.edu/registrar/forms | eForm |
| Curriculum Change | Change your program of study by adding or removing majors or minors. Always consult your academic advisor before making changes to your plan of study to avoid delays in graduation. | valpo.edu/registrar/forms | eForm |
| Diploma Request | Valpo graduates order digital and print diplomas and certificates through Parchment, the same vendor that provides official Valpo transcripts. We have improved the diploma ordering experience! New graduates receive an email with instructions for claiming their diploma or certificate. The Parchment replacement diploma ordering button is only for ordering a replacement or duplicate diploma, which has a fee. If you’re a graduation candidate, please wait until you receive an email from Parchment within 30 days of completing your program for your free diploma. | Diplomas | Parchment |
| Financial Overload Charge Appeal | Request an exception to the undergraduate overload tuition charge for exceeding 19 credit hours in an academic term. | valpo.edu/registrar/forms | eForm |
| Independent Academic Work | Submit complete details required for registration in Independent Study, Independent Research, Internship, Integrative Project, or Research Project. | valpo.edu/registrar/forms | eForm |
| Individualized Program | With assistance from an academic advisor or assistant dean, request to create or edit an Individualized Program (major or minor). Please see the Catalog for more information. | valpo.edu/registrar/forms | eForm |
| Intensify a Course | Request to intensify a course. Please see the Catalog for more information. The deadline for this form is shown in the Academic Calendar. Always consult your academic advisor before making changes to your registration and plan of study. | valpo.edu/registrar/forms | eForm |
| Late Registration | Request enrollment in classes after the deadline for adding and dropping courses as shown in the Academic Calendar. Always consult your academic advisor before registration. | valpo.edu/registrar/forms | eForm |
| Leave of Absence | To accommodate students who have attended as a full-time student for at least one full semester, is in good academic standing, and needs to take an interruption from their studies for a semester. | valpo.edu/registrar/forms | eForm |
| Name Change | Process in which students use to legally change their name as a result of marriage, divorce, changes in identity, or for other reasons, as documented by a court order, specific to state laws, or regulations in the country in which they reside. | valpo.edu/registrar/services | |
Replaced with the Change in Enrollment Status eForm. | Inform the university that you do not intend to register for classes in the upcoming academic term. | ||
| Preferred First Name Request | Used to accommodate students who would like to have an acceptable nickname to go by while attending Valpo. | datavu.valpo.edu | DataVU Form |
| Proxy - Allow Parent/Guest Access | Request access for parents or other guests to view specified information such as financial, grade, schedule, and other details. | DataVU (Self-Service) | DataVU Form |
| Readmission | Students who have previously attended Valparaiso University and want to return to enroll in classes will need to complete an Application for Readmission. | Admission Application Management Portal | Online Form |
| Readmission for Graduation Only | Students who have previously attended Valparaiso University and want to return only for graduation must complete a petition for Administrative Readmission for Graduation. | valpo.edu/registrar/forms | eForm |
| Registration | Registration is typically handled online through DataVU. This form is an alternative in rare cases where students cannot use DataVU. Examples:
| valpo.edu/registrar/forms | eForm |
| Registration Change After the Deadline | Request a registration change after the deadline published in the Academic Calendar. Please consult your academic advisor for assistance with this form and include any extenuating circumstances. Always consult your academic advisor before making changes to your plan of study to avoid delays in graduation.
| valpo.edu/registrar/forms | eForm |
| Request for Campus Affiliation | Used instead of registration as a means for students to access campus resources to complete assignments or partake in research projects. | valpo.edu/registrar/forms | eForm |
| Satisfactory/Unsatisfactory Grading | Request Satisfactory/Unsatisfactory grading in a course. Please see the Catalog for more information. The deadline for this form is shown in the Academic Calendar. Always consult your academic advisor before making a decision to audit a course. | valpo.edu/registrar/forms | eForm |
| Student Data Report Request | Faculty and Staff members may request information not readily available on the Valparaiso University website. If you have any questions regarding your request, please send an email to Data.Standards@valpo.edu. | valpo.edu/institutional-effectiveness/student-data-report-request | |
| Time Conflict Permission | Request permission to enroll in courses that have a scheduling conflict. Contact the instructor of each course to find out if an exception to the schedule is possible. Always consult your academic advisor before making changes to your plan of study to avoid delays in graduation. | valpo.edu/registrar/forms | eForm |
| Transcript Order | The link for placing a transcript order online through our official vendor, Parchment, is located on the Transcript page. | valpo.edu/transcript | Parchment |
| Transfer Credit Appeal | Appeal a decision regarding the application of transfer credit from another institution | valpo.edu/registrar/forms | eForm |
| Transfer Credit Request | Request to transfer credit from another institution. This form is used to obtain approval from the faculty and indicates how the transfer work will be applied to program requirements upon receipt of the official transcript with final course grades. | valpo.edu/registrar/forms | eForm |
Replaced with the Change in Enrollment Status eForm. | To withdraw from all courses for the current term, students must complete the online form on DataVU. Please consult your academic advisor before requesting to withdraw from the university. | ||
| Verification Request | We encourage all students to use the National Student Clearinghouse for verification requests. For those rare instances when a personalized letter is required from the Office of the Registrar, please use this form. | valpo.edu/registrar/forms | eForm |
| Withdraw from a Course | Submit a request to withdraw from a course. The course withdrawal deadline is shown in the Academic Calendar. Always consult your academic advisor before making changes to your plan of study to avoid delays in graduation. | DataVU (Self-Service) | DataVU Form |