How to Access, Complete, and Share the 'CAS Faculty Activities Report and Chair's Evaluation' Form

Owned by Shelby Topping
Last updated: May 01, 2024
4 min read

The faculty handbook requires that each faculty member be evaluated each year “for the formative purposes of achieving and maintaining excellence as a member of the faculty, and for the summative purposes of reappointment, promotion, tenure, and salary recommendations” (section 2.3.5.1).  The Faculty Activities Report/Chair's Evaluation form was created by the College of Arts & Sciences leadership team to streamline this evaluation process. The Faculty Activities Report/Chair's Evaluation form speaks directly to merit pay increases. These instructions explain how to access, complete, and share the form.  

Process Overview: 

Step

Form Actions

1

Faculty member completes Faculty Activities/Chair's Evaluation side of the form

Faculty member shares form with Dept. Chair

2

Dept. Chair completes Faculty Activities/Chair's Evaluation side of the form

Dept. Chair schedules evaluation meeting with Faculty member

3

Dept. Chair and Faculty member engage in evaluation meeting

Dept. Chair and Faculty member edit form together, if needed

Dept. Chair shares final form with the Administrative Assistant to the Dean (at the end of the meeting)

STEP 1: Form Actions Completed by Faculty Member

1a. Open the Faculty Activities/Chair's Evaluation form. Click File, Make a Copy, to create a copy of the form for your use.

1b. If you are a Department Chair ready to complete your own activities report, open the Chair Activity Report/Dean's Evaluation form. Click File, Make a Copy, to create a copy of the form for your use. Also, please note on tab two of the Chair's form there is space for you to enter the overall rating for your department faculty. 

2. Enter your name, department, and rank at the top of the form. Continue on to complete fields on the left side of the form 

TIP: Use CTRL Enter to start a new line and Alt 7 to insert a bullet point

When typing in the cell, press CTRL Enter to add a new line within a cell. To insert a bullet point, press Alt 7.  

3. Enter your name and the date in the fields at the end of the form.  

4. To share the form with the Dept. Chair, click the following:

  • File
  • Share
  • Share with Others
  • Enter Dept. Chair Name and select Editor from the drop-down menu
  • Send

5. The form has been shared with the Dept. Chair and is automatically saved on your Google Drive. No other action is needed. Steps 6 and 7 are to aid you in locating your form. 

6. Click on the Google Menu

7. Select Drive. You may Search in Drive to quickly locate your form

TIP: Create a Google Folder

Follow these instructions to create a Google Folder on your Google Drive where you may move the annual Faculty Activities/Chairs Evaluation form

STEP 2: Form Actions Completed by Dept. Chair

1. Click on the Google menu, then Google Drive to search for the Faculty Activities/Chair's Evaluation forms that have been shared with you

Optional:

TIP: Create a Google Folder

Follow these instructions to create a Google Folder on your Google Drive where you may move the annual Faculty Activities/Chairs Evaluation forms that have been shared with you 

2. Enter your name, review meeting date, and date of last review (if applicable). Complete fields on the right side of the form.

NOTE: The Dept. Chair side of the form includes a rating for each section. Please refer to tab 2, "Ratings Defined" for detailed definitions and examples.

TIP: Use CTRL Enter to Start New Paragraph

When typing in the cell, press CTRL Enter to add a new line within a cell 

3. Enter your name and the date in the fields at the end of the form 

4. Schedule a one-on-one meeting with the faculty member to discuss both sides of the form together

STEP 3: Form Reviewed by Faculty Member & Dept. Chair 

1. Dept. Chair and Faculty member engage in evaluation meeting

2. Dept. Chair and Faculty member edit form together, if needed

3. The finalized form is shared with the Admin. Assistant to the Dean by clicking the following:

  • File
  • Share
  • Share with Others
  • Enter Admin. Assistant to the Dean Name and select View from the drop-down menu
  • Send

4. The Dept. Chair and Faculty member actions stop here. The Admin. Assistant to the Dean will now send completed forms to Perceptive for document retention. 

Questions about the form and/or process may be directed to the Office of the Dean, College of Arts & Sciences