Purchase Order Receiving (PORC)

Owned by Zubaidah Albaro
Last updated: Nov 08, 2024 by Shelby Topping
1 min read

When goods or services are fulfilled, the Purchase Order for the goods or services needs to be received in Colleague. PORC is used to communicate with the Accounts Payable Clerk as this action enables payment. Please follow the instructions below to receive a purchase order.

Step-by-Step Instructions

  1. Enter PORC in the Colleague form search field. Hit Enter or click on the looking glass icon.

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  1. Enter the purchase order number in the Purchase Order LookUp screen. Click OK.

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  1. The Purchase Order Receiving form will appear

    1. Enter the date the goods or services arrived

    2. Enter the quantity received for each line item

    3. Enter Y in the “Accept All Items” field if you have accepted all items. Enter N if you have received all the items.

By entering items as “Accepted” you are approving the order for payment

Please accept items in PORC as soon as they are received in your department. Accounts Payable will receive invoices on partial orders. Invoices cannot be paid until all items are accepted in PORC.