Scheduling & Sharing Meeting Information

Owned by Brett Vester (Deactivated)
Last updated: May 29, 2020
2 min read

SETTING UP YOUR FIRST MEETING

Once logged into your Zoom account select Schedule a Meeting located at the top right corner of the webpage and enter the following information:

  • Topic: Enter the name of the meeting.
  • When: Enter the date and time you want your meeting to start.
  • Duration: Enter the estimated duration of your meeting.
  • Time Zone: Select the drop-down and enter a specified time zone.
  • Recurring Meeting: Select this option if you would like this meeting to repeat over a span of time. (When selecting this option your Meeting ID will remain the same for the recurring meetings - great for reoccurring classes!)
    • Recurrence Options
      • Daily -  Touch base meetings
      • Weekly - Set days your class meets, how often, and the end date or number of occurrences
      • Monthly - Great for committee meetings 
      • No Fixed Time - If there's no end in sight
  • Registration: Checking this will require participants to register for the event. Generally only necessary for large events.
  • Meeting ID: Chose to use an auto-generated ID or use your PMI (Personal Meeting ID). PMI's are great for virtual office hours.
  • Meeting Password: Use the auto-generated option or create your own password to protect your meetings from unwanted guests.
  • Video: Select whether you would like the Host and/or Participant(s) to join the meeting using video. (Selecting off when joining the meeting will require users to manually turn their video on during the meeting)
  • Audio: Select whether you would like the Participant(s) to join the meeting using Telephone Audio, Computer Audio, or Both.
  • Meeting Options: 
    • Enable join before host - This will allow students to join before you. It is off by default.
    • Mute Participants upon entry - Highly recommend leaving this on to cut down on unwanted noise.
    • Enable waiting room - This will require you to manually allow each student into the meeting/class.
    • Only authenticated users can join - This would only let users under our university umbrella in. Currently, we do not require students to use a university-affiliated account.
    • Record the meeting automatically - Recording will start when your meeting starts. You may pause recording once started.
      • On the local computer - This will prompt you to download the video after the meeting is over. Recommended if using a laptop as cloud space is limited. Once saved to your device you can upload to Google Drive and share the link via Blackboard or email. 
      • In the cloud - The university has limited cloud storage for you to save classes/events. If you're using a classroom computer you can save to the cloud and download once your back in your office or at your laptop. Please see the Recordings page for further instructions.
  • Alternative Hosts: Additional Hosts can be added by providing their email.
  • Once all meeting information is entered select Save.

SHARING MEETING INFORMATION 

Invitation Sharing: Once your meeting is created you'll be taken to the screen below where you'll be able to copy your meeting invitation and prep for sharing via email or posting to your Blackboard course.