ACAD Informer Reports: Finding the Informer Report that Yields the Data You Need
- Shelby Topping
Academic Departments use Informer at Valpo to retrieve and explore data from Colleague. There are several standard reports that are useful to academic departments across all colleges. Below is a list of the most commonly used reports and a description of the data they yield.
Complete an IT ticket to obtain access to Entrinsik Informer Reporting Tool. Please mention your role on campus and include your supervisor on the ticket.
REPORT NAME | DATA | USES/NOTES |
|---|---|---|
ACAD - Academic Programs Listing | Academic programs by department and college |
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ACAD - Advisee List by College, Dept, or Advisor | Advisees for a college, department, or specific advisor. Includes general student information. |
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ACAD - Advisee List for One Advisor | Advisees with major, minor, athlete, CC status selected by Advisor ID. General student information. |
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ACAD - Advisee List for One Advisor Add’l Demographics | Advisees with major, minor, athlete, CC status selected by Advisor ID. Demographic information. |
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ACAD - All Active Students by College or Term | All active students selected by College and term. General student information. |
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ACAD - Courses Taken | Students who have taken a specific course |
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ACAD - Credit Hours Check | Students who are registered for fewer than 12 credits |
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ACAD - Current Advisee List with Active Restrictions Not Yet Registered by Term | Students who have active restrictions and have not registered for a term. Generated by Advisor ID and reporting term. |
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ACAD - Current Christ College Student Courses by Term and Subject | Christ College students by term |
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ACAD - DA Remaining Coursework | Degree Audit report to find remaining coursework within a program of study | Future planning to see how many students in a program still need a required course. Requires running BEVL for the selected group of students PRIOR to running this report |
ACAD - Degree Audit - Major GPA | MAJOR GPA from the Degree Audit File | Requires that the BEVL Process be completed first |
ACAD - DEGREE_PLAN_TERMS Future Term Courses Planned by Students in Self Service - College | Future courses planned by students in Self Service searchable by college | Department Chairs may determine scheduling needs based on student planned courses |
ACAD - DEGREE_PLAN_TERMS Future Term Courses Planned by Students in Self Service - Dept | Future courses planned by students in Self Service searchable by department | Department Chairs may determine scheduling needs based on student planned courses |
ACAD - DEGREE_PLAN_TERMS Future Term Courses Planned by Students in Self Service - Subject | Future courses planned by students in Self Service searchable by subject | Department Chairs may determine scheduling needs based on student planned courses |
ACAD - Dept Honor Society - Program | Returns undergrad students by program of study | Requires manipulation in Excel to filter for honor society criteria |
ACAD - Dept Honor Society - Program Grad | Returns graduate students by program of study | Requires manipulation in Excel to filter for honor society criteria |
ACAD - Grad - Low Grade (GRADLOGD) Multiple term | Graduate students with an active program who have earned a grade lower than B- in any term | Identifies grades over multiple terms for determination of academic actions |
ACAD - Grad Active for Enrollment Numbers | Active Students by Term, Program, Level |
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ACAD - Graduates in the past 12 months by Program | Students who have graduated in the past 12 months | Updating Honor Society lists |
ACAD - Majors and Minors with Demographics (All Active) | Active student program, with no end date. Includes students regardless of current course registration. (e.g. 0 credits). General information. | Enter your selection criteria in EACH field prompted |
ACAD - Majors and Minors with Demographics and First Home Address (All Active) | Active student program, with no end date. Includes students regardless of current course registration. (e.g. 0 credits). Demographic information. |
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ACAD - All Majors | Students for whom the major is active, regardless of current course registration. (e.g. 0 credits) | Recommended report for Academic Admins |
ACAD - All Minors | Students for whom the minor is active, regardless of current course registration. (e.g. 0 credits) | Recommended report for Academic Admins |
ACAD - All Majors and Minors with Demographics and Local Address (All Active) | Active student program, with no end date. Includes students regardless of current course registration. (e.g. 0 credits). Demographic information. |
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ACAD - Majors and Minors with Email (All Active) | Active student program, with no end date. Includes students regardless of current course registration. (e.g. 0 credits). Email. |
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ACAD - Majors and Minors with Email Grad (All Active) | Active graduate student program, with no end date. Includes students regardless of current course registration. (e.g. 0 credits). Email. |
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ACAD - What are the Major Codes ACAD- What are the Minor Codes | Lists major and minor codes. | Major and minor codes are needed to run reports. New admins can find their department major and minor codes here. |
BEVL - Saved List Creation - Pick a Department | Active students by department | Export results to saved list. Name the saved list. Run BEVL in Colleague using saved list. |
BEVL - Saved List Creation Pick a Major | Active students by major | Export results to saved list. Name the saved list. Run BEVL in Colleague using saved list. |
The above list of reports is managed by the Enterprise Processes and Projects unit within the Department of Information Technology. There are additional standardized reports, please contact the team at helpdesk@valpo.edu for a full list. Data requests outside the parameters of these reports is handled by the Office of Institutional Effectiveness. Please see details below.
The Office of Institutional Effectiveness provides pertinent information to decision-makers in administrative offices and academic departments. Please use the Student and Faculty/Staff Data Report Request Form to request information not readily available on the Valparaiso University website. A 1 to 2 weeks advance notice is requested when completing the form.