Many of the task assignments in Perceptive Content are generated via scripting, but it is also possible to manually assign a task to another user or group of users.
Step-by-step guide to manually assign a task
Task Template is needed
A Task Template must be created for assigning a task. Please contact helpdesk@valpo.edu for assistance with creating a Task Template.
- Open the document in workflow that needs to have a task assigned to another user.
- Be sure that the user who needs to assign has the Task icon enabled on their toolbar
- From the main menu, select 'View', then Toolbars, and be sure the checkmark next to Tasks is checked
- Right click the task icon , select the template you want to assign
- With the document open, right click the 'clipboard' icon (red ribbon = signature, green check = document deficiency) to see the task templates available for use
- Select the appropriate Task Template
- Add either an individual user or a group to assign the task on the Assignment tab
- You can select whether EACH group member needs to complete the task or ANY group member can complete.
- If you want tasks assigned in a sequence, select 'Set series as a hierarchy', and click the + sign next to Level 1 to add additional levels.
- You will add a User or Group at each level to indicate the sequence the tasks should be completed.
- The due date will default based on the template setting, but you may select another date.
- Instructions or Comments may be added on the Options tab
- Click OK to assign the task. The assigned person(s) will be sent an email with a link to the document to complete their review.
Some task templates have broader implications for workflow (the Approval Task in Registrar queue, for example). If you are uncertain of which template to use, please reach out to helpdesk@valpo.edu for support and assistance.
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