Hourly employees request approval of Paid Leave (Vacation or Sick) through Self-Service. This guide outlines how to approve or reject the hourly employee's request.
Step-by-step Guide
1. As a supervisor, you will receive an email notification that an employee has submitted a Paid Leave Request
2. To review and respond to the request, log into Self-Service
3. Select the Employee menu, then the Leave Approval Menu
4. When the Leave Approval menu opens, click on the filter to set options (pictured below) to quickly view employees with pending or approved requests
5.To view the detail click the small drop-down arrow next to their name.
6. Click View on the individual request line to see the request details
7. Click Comments from either the main screen or within the detail screen to read, respond to, or add comments
8. Once you have reviewed the request, select either Approve or Reject
If you Reject the request, you will be prompted to provide a Reason
9. The request and the approved or rejected status will now show in the employee's list of Employee's Outstanding Leave Requests in both the Supervisor's and Employee's view.
10. When the employee logs into their time card, they will see a view similar to the one below.
Please Note: Changes cannot be made in the leave request system after the pay period end date. When that occurs, the supervisor will need to edit the timecard.
For example, If an employee requests 2 hours of sick time and only uses 1.25 and the pay period ends before an edit can be made, the supervisor will need to edit the timecard.
As seen below, the supervisor made the change and the term, "Leave Mismatch" appeared. That is simply to communicate there is a mismatch. No further action is needed.
The "Sick" line displays what was actually used by the employee and will be paid out to the employee. The "Leave Request - Sick" line displays what was requested and is informational only. In other words, it is not displaying an amount that will be paid to the employee.
By Proxy:
Please Note: Approval of Paid Leave may also be completed by Proxy.
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