Direct Deposit Banking Information

Owned by Melanie DoNotUse
Last updated: Apr 11, 2024 by Melanie Steider
3 min read

How to update your banking information for direct deposit of your payroll check, as well as for any reimbursement checks from Valparaiso University for things like travel reimbursements, additional compensation, or other expense reimbursements.

Step-by-step guide

Logging in to change Direct Deposit information

  1. To access your banking information, log in to Colleague Self-Service using your ValpoNet username and password. From the home screen, select 'Banking Information'.
  2. The Banking Information screen will list your current direct deposit accounts for Payroll Deposits and for Refunds, Reimbursements, & Payments by displaying the bank name and amount currently being sent to that bank (if more than one is listed per category)
  3. To add a new account, select 'Add an Account' in the upper right hand corner. You will then be prompted through adding your bank account information.

Note that if you already have any accounts set up you will be prompted to enter your full account number as a secondary form of identity verification. Your current accounts will display only the last 4 numbers of your account.

Select the type of deposit

When you click on "Add an Account" you will select either "Payroll Deposit" or "Refund Reimbursement & Payment Deposit" option


Adding a new account for Refund, Reimbursement & Payment Deposit 

  1. Slide the 'Activate' toggle so that it shows green for Refund, Reimbursement & Payment Deposit
  2. Select an Effective Date
    1. This election will be effective until you return to this screen and turn off the Activate toggle for this account
  3. When you click Next, you will need to complete the information about the bank, including their routing number and your account number.  There is no option to split the payments between banks and accounts.

Adding a new account for Payroll Deposit

  1. Slide the 'Activate' toggle so that it shows green for Payroll Deposit
  2. Select the Effective Date for when you want deposits to this account to begin
  3. Select either:
    1. No end date if you wish this election to continue indefinitely
    2. End on:  (future date), if you wish this election to be for a specific period of time.
  2. Deposit Details
    1. Select Entire Balance for your whole pay to be deposited to this account - or -
    2. Select Specific Amount for a portion of your pay to be deposited to this account
    3. Click Next to proceed to enter your bank account information.
    4. You may enter multiple accounts with specific amounts,
    5. Then select an account for the Remaining Balance repeating the above process


Effective Date Lead Time

Note, generally elections must be updated one week prior to the pay date to take effect


Changing a Direct Deposit Account

  1. For Payroll Deposits, select an End on: date 
    1. Note that changes generally must be input more than one week prior to the scheduled payment
  2. For Refunds, Reimbursements, and Payments, click Deactivate (change the toggle away from Activate)

Video


For additional assistance, contact the IT Help Desk.













Screenshots of Process