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Employees use these steps to create a savedlist in Colleague to facilitate the viewing or processing of multiple records at the same time.

Step-by-step guide

    • All information in Colleague is stored in files.
      • Examples: PERSON, STUDENT, STUDENT.PROGRAMS, GRADUATES, ACAD.CREDENTIALS
    • In order to view a record, you look it up using the Key for the form you're using.
      • Example: To view a 
      • Example: To view a degree audit in EVAL or BEVL, you first enter the ID number and then select the academic program: 1234567 and then A.BA.ART. The key in this case is 1234567*A.BA.ART
    • Enter a Saved-List Name
      • All capital letters
      • No spaces or special characters
      • Less than 20 characters
      • It should be unique and easy to remember. Recommended: Use your initials in the name to make it unique.
      • SavedLists are purged from Colleague every 7 days.
    • File Name: STUDENT.PROGRAMS
    • Click on the magnifying class icon next to the first row in the Keys section. Copy the Key column from your report (StudentID*program) and paste it into the Savedlist Keys pop up window and Save to close the pop up window.
      • Make sure that there are NO BLANK ROWS after you paste the keys, especially at the end.
      • All IDs must be seven digits for this to work. If you see any IDs with less characters, add the preceding “0”s to the ID number to make it seven digits.
    • Allow Duplicates: N
    • Validate ad Create SavedList: Y
    • Save All




For additional assistance, contact the IT Help Desk.

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