Job Posting Request Process

Step-by-step guide

Department’s Role - The Dean/Department Head or persons assigned by the Dean/Department Head must complete a Job Posting Request Form (JPRF), the JPRF must be completely filled out.

• PAGE 1 

  • Job Title to Post

    • List exact job title

  • Job Level

    • Choose from: Entry Level, Junior Management, Mid-Career, Management, or Executive

  • Reason for Job Opening

    • Select one: Increase in workforce, Promotion, Resignation, Retirement, Termination, or Transfer

  • Name of Employee previously in position

    • First and Last
  • Expected Start Date
    • Use  calendar box to select the anticipated start date

• • EEO-1 Job Category
    • Select One: Officials & Managers (first/mid level), Officials & Managers (executive/senior level), Professionals, Technicians, Sales, Administrative Support Workers, Craft Workers, Operatives, Laborers, or Service Workers
  • Status of Position - FTE
    • Select one: LFT, LPT, RFT, RPT, Temp
  • Salary Type
    • Hourly or Salaried
  • Salary
    • Minimum Salary
    • Maximum Salary
  • GL Budget Number for Salary
  • Submitter Email
    • To receive confirmation of posting and other correspondence

• PAGE 2 

• • Travel
    • Select one: No travel required, up to 25%, up to 50%, up to 75%, or up to 100%
  • Is Driving required for this position
    • If driving is required, and DMV report will be conducted along with the initial background check
  • Education
    • Select level of education required
    • Select level of education preferred
  • Level of Experience Needed 
    • Choose one: Less than 1 year, 1+ to 2 years, 2+ to 5 years, 5+ to 7 years, 10+ to 15 years, or More than 15 years 

• PAGE 3 

• • Supervisor Name & Title
    • to be listed in the job posting 
  • Job Description
    • 2-3 sentences describing the overall job
  • Major Responsibilities 
    • Must list 5-7 major job responsibilities in bulleted format

•  
  • Knowledge & Skills 
    • What is the minimum level of knowledges and skills necessary to completely perform the job?
      • Formal Education or Equivalent
      • Type and Years of Prior Work Experience
      • Other Qualifications
      • Additional information to include in job posting (optional)

• PAGE 4 
  • Spam Protection
    • Answer Question
  Anticipated System Access Needed
  • List any system access that may be required for this position (Colleague, Informer, etc.)

• PAGE 5 - Review Your Entry
  • Select submit after reviewing the job posting.  

The Office of Human Resource Services’ Role

• The Office of Human Resource Services will forward the job posting request and all corresponding forms to the Finance Department and Job Posting Committee for approval.
• If the job posting is approved, the Office of Human Resource Services will post the job on the Valparaiso University website.
  • The job posting must be posted on the Valparaiso University website for at least a one-week period.
  • The job posting will remain posted on the Valparaiso University website until the Dean/Department Head emails the Office of Human Resource Services at Human.Resources@Valpo.edu and requests that the job posting be taken down.
• If the job posting is not approved, the Office of Human Resource Services will notify the Dean/Department Head.

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