Department:
Circulation
Procedure:
ASRS Item Storage
Purpose:
To store items in the ASRS.
Overview:
Many types of items are stored in the ASRS and some have unique requirements. Most items can be stored in a random manner, or be put back where they were taken from.
Required Knowledge/Skills:
Basic computing skills
Safety Issues/Precautions:
Working with the ASRS is inherently safe as long as the basic safety guidelines all employees are taught in orientation are followed.
Equipment/Supplies:
ASRS Workstation
Procedure
Random storage
Most items in the ASRS are given the random storage classification. These items can be stored in any container that accepts random storage of the same height that the item was originally stored in. The circulation manager responsible for storing ASRS books has two options for storing books with a random storage designation: pulling a partial container with a random inventory of the same height and storing the book or putting the book back in the container it came from.
Random
1. Open the Containers tab and apply the Partial containers saved filter.
a. ASRS Container Retrieval – A detailed filter creation guide.
b. Identify the container you would like to retrieve to the workstation. This will vary depending on the task you are working on.
c. In order to bring a container to the workstation an audit must be initiated, once the EMS begins moving the audit work requests should be
deleted to avoid the need to audit this container.
d. Click on the Containers tab towards the top of the EMS Control Center program.
e. Click on the filter editor button on the toolbar below the list of tabs in order to create a filter that will display the desired
container.
f. In the filter editor menu, three columns will be visible, click on the drop-down menu on the left and click on the +ASRS Location option
and select Aisle.
g. Now the middle column will have a drop-down option, click this and select the Equal option.
h. Now the column on the right will have up and down arrows to indicate a number, choose the appropriate aisle the container should come from.
i. Click on the + icon to the right of the final column in order to add another level of the filter.
j. In the new field, click the drop-down of the far left column and select the +ASRS Location option, and select Bay.
k. Now the middle column will have a drop-down option, click this and select the Equal option.
l. Now the column on the right will have up and down arrows to indicate a number, choose the appropriate bay the container is in.
m. Click on the accept button to apply the filter to the container list.
n. 36 containers are now displayed, of which the container to be audited should be one.
o. Click on the row that corresponds to the container to be audited which will highlight that row.
p. Towards the bottom of the screen is an Add Audit button, click this to initiate the audit for the appropriate container.
q. Now the container will be brought up to the workstation and the actual audit will begin if you are in the Operations tab when the bin
arrives at the workstation.
r. Click on the Work Requests tab in order to delete the eight audit work requests that were generated by starting the audit
s. The eight work request lines will be grouped together, tips for finding the work requests are: looking by Work Type: Audit, and looking by
container ID number.
t. Once located, right-click on the row of the first work request and choose the last option in the drop-down menu, Delete Work Request.
u. A pop up window will appear asking you to confirm deleting this work request, click Yes.
v. Repeat step 19 for all eight rows of audit work requests generated for the container.
w. Once all eight audit work requests have been deleted, click on the Operations tab.
x. The container we wanted is now at the workstation and is in Opportunity Store mode, which means there are no pending work requests for the
container and we can proceed in working with the container.
2. Identify a partial container of the same height classification as the book to be stored.
a. To identify height classification of the book: open the Inventory tab, run a filter search that has item number, equal, scanned barcode.
This will pull up the record for the book which includes the height of the container this book can go in.
3. Follow instructions in ASRS Container Retrieval to bring the container to the workstation.
4. Click on the Activate Store tab and scan the barcode of the book.
5. Click on the Operations tab
6. Click on the appropriate sector that has space to fit the book.
7. Scan the barcode of the book to be stored.
8. Place the book, barcode up, in the appropriate available space.
9. Make sure you do not overpack containers by putting books into spaces that are too small.
10. Once all books that will fit into this container have been stored, click on the Release Bin button on the Operations page to put the container
back in its place.
Container of Origin
1. Open the Bin Activity tab.
2. Run a filter that is Item Number, equal, scan barcode.
a. Refer to step 1 of Random storage for filter creation walkthrough.
3. This filter will show you all bin activity related to this barcode including the bin and sector that the book was pulled from.
4. Click on the container ID and select Add Audit.
5. Follow instructions in ASRS Container Retrieval to bring the container to the workstation.
6. Click on the Activate Store tab and scan the barcode of the book.
7. Click on the Operations tab.
8. Click on the appropriate sector that the book came from.
9. Scan the barcode of the book to be stored.
10. Place the book, barcode up, in the appropriate available space.
11. Click on the Release Bin button on the Operations page to put the container back in its place.
Dedicated Storage
Items that were originally stored in a dedicated bin retain the information on that storage location after being picked. Items that are in
dedicated bins are LP’s(records), Archives books(with manila flags),
1. Click on the Activate Store tab.
2. Scan the barcode of the dedicated item to be stored.
3. This will pull the container that the item was originally stored in.
4. Once the container arrives at the workstation, the appropriate sector that the item came from will be highlighted already so scan the
barcode of the item and place it in the correct sector.
5. Click on Release Bin to put the container back in its place.
Items new to the ASRS
Items are brought to circulation to be stored in the ASRS. If the item has special instructions i.e. to use a dedicated or locked bin, these
instructions should be followed. Some examples of items new to the ASRS to be stored include books, LP’s and boxes.
Books
1. ASRS manager should keep the new book container logged in the auditing log for reference when needed.
2. Bring up the container currently being used to store new ASRS books to the workstation.
a. Refer to step 1 of Random storage for filter creation walkthrough.
3. On the operations tab, make sure the correct sector you will be placing the books in is highlighted.
4. Scan the barcode of the book.
5. Place the book in the container, written barcode up.
6. Repeat for all new books.
7. Click on Release Bin when all new books have been stored.
8. When the container for new books is full, find another empty bin that can be used for new books.
a. Refer to stop 1 of Random storage for filter creation walkthrough.