Department: Interlibrary Loan and Circulation
Procedure:
When a check is received (sent to the ILL department), do the following:
-Within ILLiad, make a note in the transaction that the payment was received and then move the TN to "request finished" status
-If the check is for lost material, give it, along with the invoice, to a Circulation Manager so that they can change the book's status to $ (lost and paid). They will send the check on to Detra once they're done.
-If the check is not for lost material, but just a payment for a transaction, the check does not need to go to Circ, it can go directly to Detra.
-The unpaid invoice should be in the S:\CCLS\ILL\Invoices\Lending Bills folder. Move it to the S:\CCLS\ILL\Invoices\Lending Bills\bill paid subfolder.
-Recommended: Take the email string with the lending library, forward back to ill@valpo.edu with a note to self that the payment was received.