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Department: Collection Development

Purpose: Policy for faculty submitting collection material orders designated as “RUSH” items.

Overview: Rush items are defined as

                                • ##***********# Needed by a specifically named student, faculty or staff member who intends to borrow or use the item as soon as it becomes available.
                                • ##***********# Needed for a specifically named course during the current semester or if the semester’s start date is within four weeks of the submission of the order.

Ordering Procedure

Step 1: Submitting the order:

                                • ##***********# If item is a book, search it in GOBI. If found, add rush details in the “Note” field and select item. Use Gobi account number 5552-01.
                                • ##***********# If item is not in GOBI or not in book format, send an email to lib.orders@valpo.edu with as much detail about the item as possible (ISBN very helpful).
                                • ##***********# The order must include the name of the person who will call for the item at the Circulation Desk once it becomes available, or the course name, number and professor for reserve items.
                                • ##***********# Call Acquisitions or email lib.orders@valpo.edu to notify Acquisitions that a rush order has been submitted.

IMPORTANT

NEVER put a note in an order record that says someone should be notified. If someone wishes to be notified when an item has been cataloged, and does not intend to borrow the item, he/she should set up an notification alert on their MyGalileo account. Alternatively, you can set up your own MyGalileo account to notify you, and then you can notify the requester. The RUSH cataloging designation should never be used for notification purposes, nor should Circulation hold something for a person who does not intend to borrow it.

Step 2: Responding to needed information:

If any problems delay ordering, you will be notified. You are responsible to respond in any way required. Such as:

                                • Not enough information was supplied to locate the material – please supply the needed information.
                                • ##***********# The material is not yet published – do you want to cancel or change the order type to general.

Step 3: Confirmation

                                • ##***********# The order record will appear in Millennium within 48 hours of placing the order.
                                • Procedure and Policy updated 17 October 2017
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