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To request access to creating and editing course sections in Colleague, please complete the training, available online via LinkedIn LearningCanvas, and email registrar@valpo.edu when complete.
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Please use the new Daily Class Schedule Template with 15-minute passing periods when creating the Schedule of Classes. |
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If your department has submitted a proposal to change a course, Faculty Senate will need to approve the proposal and the Office of the Registrar needs to process that change in Colleague before you create course sections with the new information. Creating new course sections before the change is entered in Colleague will result in outdated course details displaying on the schedule.
New in Effective Spring 2023: Valparaiso University will use Curriculog uses Modern Campus Curriculum (fka Curriculog) to manage catalog and curriculum changes. Training and support will be made available as soon as possibleare available through the Office of the Registrar.
Entering the Schedule Details
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You can use the Cross-Listing button to access the Cross-Listing screen described in the Cross-Listing section below.
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For full details, please read Adjusting Course Section Caps. |
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In Fall 2024, department chairs, program directors, and deans reviewed three years of registration data and calculated a Schedule Capacity for every course Valpo offers. This allows the Registrar team to assign classrooms more accurately and earlier than before. It is also essential for workload and course fill rate calculations. For full details, please read Adjusting Course Section Caps. |
Billing Information
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- 3-credit courses need 3 Billing Credits.
- 2-credit courses need 2 Billing Credits.
Cross-Listing
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Cross-listing and common room group details in Colleague are essential for accurate room assignment, workload calculation, and course fill rate reporting. Institutional Effectiveness and Registrar rely on the data in this section for optimal classroom sharing and data analysis. |
Before entering details on the Cross-Listing screen, you must first create all of the sections that will be cross-listed. Once you have them all created, return to the primary course section, select the Cross-Listing page, and enter the cross-listed course sections as shown below.
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For additional information, please read the Course Cross Listing and Common Room Grouping Policy and Adjusting Course Section Caps. DO NOT cross-list sections and also use common room group - choose one or the other based on the policy linked above. |
Load Credits for Cross-Listed Courses
Be sure to check load credits to make sure they are distributed appropriately across cross-listed sections. See notes above in the Faculty Assignment section for more details.
If the cross-listed courses include both undergraduate and graduate academic levels, set the primary course as the undergraduate one.
Remember to give the primary section the load credits and enter 0 for the load of all other cross-listed sections.
Common Room Group
To create a co-roomed section, start by navigating to CRMG and entering the name of the common room group. It’s best practice to include the term and section details in the name for clarity—for example, “SP25ENGL260/360.” Once you’ve entered the name, click OK to proceed.
The Group ID has now been created. Next, enter the term in the Term View Filter field.
Enter each section into the rows provided. The system will prompt you to confirm the correct section—select the appropriate one from the options provided.
Once you’ve selected the sections, they will populate in the rows below.
Save All.
To confirm that a section is common room grouped, go to the 'Offering Info' tab under SECT.
You'll see an 'X' in the box under the instructional method, indicating that the section is part of a common room group.
After detailing in, you can see the Common Room Group ID displayed.
Additional Information - Printed Comments
Click on the button with the page icon next to Additional Info.
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