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Procedure for Initiating a CCLIR Project Proposal

Internal Proposal Review Steps
1) The project initiator should submit the proposal consideration to the Library’s Administrative Assistant for the Dean’s review. A project folder for all documentation will be created in the Dean’s file.

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6) Once final determinations by the campus parties has been reached, all interested project parties will be notified. If the project is approved, the Library’s Administration Assistant will move forward with specific project implementation details as indicated. If the project is not approved, the project initiator will be informed and will be the responsible party for next-step considerations.
7) Appropriate document information will be stored in the S:\CCLS\Christopher Center Building folder.

Timelines
Keep in mind that campus committees have their own procedures and project proposal deadlines. You will need to check with their timeline and factor this in when preparing your proposal.

CMPSAC
See following url for how to complete steps for a CPSA Project Proposal https://www.valpo.edu/facilities-management/campus-master-plan/cpsa-project-proposal/

ATAC
If the proposal notes changes with technology, please contact Barbara Tyree (Barbara.Tyree@valpo.edu), representative for Group 5 (library), and inquire about the proposal procedure.

Guild Campus Gift Grant Timeline
The University Guild sends annual request for proposals for the Guild Campus Gift Grants (https://guild.valpo.edu/s/1347/17/page-1col.aspx?sid=1347&gid=1&pgid=2050). See the following example of their timeline:
February: Campus announcements are sent out.
March: Applications are due at the end of March.
May: Grant applicants are notified about whether their proposal was eliminated from the pool or will be included on the ballot.
July: Guild members vote on proposals through a ballot process.
August: Ballots are tallied at the Guild Teller meeting.

Library Project Proposal
(Turn in the completed form to Library Services’ Administrative Assistant.)

Date of proposal:

Prepared by:

Project Description:
Problem Statement (What is the issue with the current furniture, equipment or space?):*

Proposed Solution: (Provide justification/details for how the project will enhance the student/faculty experience.)

Include product specification/costs, shipping and receiving costs, and warranty information.
If possible, include high, medium and low cost products.
(Administrative Assistant will intercede if contacting the vendor is required)

Submit a photo/vendor catalog page or provide url site where the furniture and/or equipment may be found.
Action Plan: Describe the way you or your group will use its strategies to meet its objectives (attach additional pages if necessary).

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If rejected, why?____________________________