The Dean/Department Head's first responsibility in the job posting request process is to identify a specific vacancy, either through the establishment of a new position or the potential vacancy of another position. Any recruitment action must have the proper budgetary and organizational clearances and approvals to be filled.
Step-by-step guide
Department’s Role - The Dean/Department Head or persons assigned by the Dean/Department Head must
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- If the PDQ is not accurate and up to date, the Dean/Department Head must update the PDQ.
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complete a Job Posting Request Form (JPRF), the JPRF must be completely filled out
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- Job Title
- General Ledger Number
- Position Number
- Details regarding and special requirements
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PAGE 1
Job Title to Post
List exact job title
Job Level
Choose from: Entry Level, Junior Management, Mid-Career, Management, or Executive
Reason for Job Opening
Select one: Increase in workforce, Promotion, Resignation, Retirement, Termination, or Transfer
Name of Employee previously in position
- First and Last
- Expected Start Date
- Use calendar box to select the anticipated start date
- EEO-1 Job Category
- Select One: Officials & Managers (first/mid level), Officials & Managers (executive/senior level), Professionals, Technicians, Sales, Administrative Support Workers, Craft Workers, Operatives, Laborers, or Service Workers
- Status of Position - FTE
- Select one: LFT, LPT, RFT, RPT, Temp
- Salary Type
- Hourly or Salaried
- Salary
- Minimum Salary
- Maximum Salary
- GL Budget Number for Salary
- Submitter Email
- To receive confirmation of posting and other correspondence
- EEO-1 Job Category
PAGE 2
- Travel
- Select one: No travel required, up to 25%, up to 50%, up to 75%, or up to 100%
- Is Driving required for this position
- If driving is required, and DMV report will be conducted along with the initial background check
- Education
- Select level of education required
- Select level of education preferred
- Level of Experience Needed
- Choose one: Less than 1 year, 1+ to 2 years, 2+ to 5 years, 5+ to 7 years, 10+ to 15 years, or More than 15 years
- Travel
PAGE 3
- Supervisor Name & Title
- to be listed in the job posting
- Job Description
- 2-3 sentences describing the overall job
- Major Responsibilities
- Must list 5-7 major job responsibilities in bulleted format
- Supervisor Name & Title
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- Knowledge & Skills
- What is the minimum level of knowledges and skills necessary to completely perform the job?
- Formal Education or Equivalent
- Type and Years of Prior Work Experience
- Other Qualifications
- Additional information to include in job posting (optional)
- What is the minimum level of knowledges and skills necessary to completely perform the job?
- Knowledge & Skills
- PAGE 4
- Spam Protection
- Answer Question
- List any system access that may be required for this position (Colleague, Informer, etc.)
- Spam Protection
- PAGE 5 - Review Your Entry
- Select submit after reviewing the job posting.
The Office of Human Resource Services’ Role
- The Office of Human Resource Services will forward the job posting request and all corresponding forms to the Finance Department and Job Posting Committee for approval.
- If the job posting is approved, the Office of Human Resource Services will post the job on the Valparaiso University website.
- The job posting must be posted on the Valparaiso University website for at least a one-week period.
- The job posting will remain posted on the Valparaiso University website until the Dean/Department Head emails the Office of Human Resource Services at Human.Resources@Valpo.edu and requests that the job posting be taken down.
- If the job posting is not approved, the Office of Human Resource Services will notify the Dean/Department Head.
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It is expected that all applications received during the posting period be given full consideration. No job offers shall be made while the job is posted on the Valparaiso University website. |
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