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Selecting the right form for your proposal is very important. Each form has unique fields and workflow steps required for the type of change you've selected based on academic level and university policy. All of the forms in Curriculog are based on the forms previously used by EPC and GEPC as well as our Academic Policies. For example, the U&G Prospectus is required as part of the Academic Program Initiation Policy before the Program New form can be used.
Use the tabs at the top to narrow the forms to only Course or Program change forms. Results are sorted alphabetically.
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- G: Indicates a Graduate program or course change form
- U: Indicates an Undergraduate program or course change form
- Catalog Year: Indicates the year the change will go into effect
- Preview Form: Allows you to view the questions on the form before actually starting a new proposal
- Start Proposal: Creates a new proposal and allows you to begin importing and updating catalog information
- Import:
This symbol indicates that you will first import the existing catalog information for this program or course and then make your tracked changes for the proposal. This import replaces the previous method of copying and pasting from a Word document of the catalog. - Workflow Steps: Indicates the number of steps a proposal of this type must complete before it can be published in the catalog
As the proposal moves through the workflow, you can see the decisions made (approve/deny) at each step (green thumbs-up or red thumbs-down). Place your mouse over any circle for a description of the step and a status update as shown below. A dotted line around a circle indicates an optional step that only happens as needed, such as approval by the General Education Committee.
Examples from Testing:
Course Changes: Choosing Between Two Forms
Some course changes, such as renumbering, updating the title, changing the credit hours, or seeking General Education Committee approval for a course type change, require a new course to be created in Colleague rather than modifying the existing one. This allows the university to keep a history of significant changes made and to apply these changes to only the current student records who need them. In this way, we preserve the transcript data in Colleague for alumni even while launching new courses for incoming students.
Which course change form do I need?
| Course Change of Number, Title, Hours, or Type | Course Change, Other |
|---|---|
Must include a change to at least one of these details:
in addition to any other changes to the course |
Includes any course changes that are NOT the number, title, credits, or Gen Ed course type Update the course description, grading option (S/U), prerequisite, corequisite, default instructional method, default instructor load, session cycle, yearly cycle, course repeat instructions, registration permissions, etc. |
If a course is moving to a new college or department, please use the Course Deactivation form to stop the existing version of the course and use the Course New form to create the new version within the updated college or department. See the Office of the Registrar for assistance.
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Click the Preview and Build button for the item you wish to update.
You will then see a summary of the data being imported into your new proposal. This replaces the previous method of copying and pasting text from a Word document of the last catalog. Preview the data being imported and then click "Build Proposal."
Follow the Proposal Originator Instructions. Fill in all required fields (marked with an asterisk: *) and make all changes being proposed. Your changes will be tracked to facilitate review by approvers in the workflow.
Use the Files tab to upload any supporting documents needed.
You can see the Approval Steps on the right side of the screen and the participants (or approvers) with a note on the status (Incomplete). As the author of a proposal, you are given the Originator role in the workflow.
Catalog Administrator Only Section
Please do not use any fields in the Catalog Administrator Only section. The Office of the Registrar will manage these fields.
"Save All Changes" vs "Validate and Launch Proposal"
To save your work and return later to continue editing, use the "Save All Changes" button. 
To submit your proposal through the workflow for committee review, use the "Validate and Launch Proposal" button. 
Notifications
Curriculog sends email notifications regarding relevant proposals and also displays the My Recent Notifications list on your dashboard. Use the arrow buttons to scroll through updates regarding recent proposals. You can click to view any proposal mentioned in a notification.
Meeting Calendar
Meeting dates for committees involved in curriculum management are published under Upcoming Events. The list view is displayed on your dashboard. To advance to the next page of meeting details, click Next. To see the month, week, or day view, click on the calendar icon.
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For assistance with the catalog editing process, Acalog, or Curriculog, please contact the Office of the Registrar to schedule a help session. registrar@valpo.edu |
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