Finance Query is now available in Self-Service on the Financial Management menu.
Finance Query allows users to:
- view detailed budget vs actuals data
- view detailed data for asset, liability, and fund balance
- view data for the current fiscal year, the future fiscal year, and up to 5 closed fiscal years
- drill into the data down to the source document (transaction) level
- export Finance Query data to a .csv format
Additionally, filter functionality allows users to:
- filter financial data using GL account components
- sort and subtotal by component piece
- filter for actual transaction data by a specific date range
- specify a default filter as well as save filters
Log into Valparaiso University Self Service:
Step-by-step Guide
1. Log into Valparaiso University Self-Service using Valpo credentials
2. Select the “Financial Management” module
3. On the following screen:
a. Type in the Fiscal Year from which you would like to pull data
b. Type S or D for Summary data or Detailed data (D provides the most information)
c. Tab through the screens until you reach GL Account Definition. Click on the white paper next to the “Not Defined” field.
4. On the following screen
a. Click on the white paper next to Select/List field
b. This page will appear. This is where you will enter your account details.
c. Type the letter I (for include) in the white box next to the number 1. Type the first two numbers of your GL code, usually 10 or 23, in the white box next number 2.
d. Type the letter I (for include) in the white box next to the number 3. Type the next seven numbers of your GL code in the white box next number 4.
e. If needed, type the letter E (for exclude) in the white box next to the number 5. Type the five numbers of the object code you would like to exclude from the report in the white box next number 6.
e. Type the letter N (for no) in the Prompt for additional selection criteria field.
f. Hit Save then Update
Some Colleague users have access to object codes that list salary or other confidential information. If you are one of those users and need to run a report for others, you may elminiate specific object codes from the report. Step 4e. explains how to do that.
5. On the next screen, click on the white paper next to the Sort field
6. This screen will appear
a. On row 2 enter the letter Y in the Break box
b. Click Save then Update
7. This screen will appear, no action is needed, simply click Save then Update
8. You are now back to the main screen. Enter N in the Generate Spreadsheet field at the bottom of the page. Click Save then Update.
9. Make sure Output Device is set to H. Click Save then Update.
10. The report will generate. Click on Finish. Click on Select Export to PDF to download the report to your computer for review.
Protect University Data
Before exporting the PDF in step 10, please remember financial data is for University purposes only. It is not to be shared or stored outside the University.