Staff/ Faculty Departure Checklist
- Michelle Soller
The departing employee and supervisor are to complete this checklist together.
Supervisor Checklist
Complete the Notice of Departure Form (NOD) as soon as the resignation/retirement letter is received.
Computer access will be deactivated upon Information Technology’s receipt of notification of the end of employment. *Contact human.resources@valpo.edu if deactivation needs to occur immediately.
If the supervisor/department will need to access their departing employee’s Valparaiso University Google account and/or drives, please include this information on the NOD.
Remove the employee from the appropriate lists:
Department mailing list
Department emergency notification list (emergency phone tree)
Send any additional personnel information/files to the Office of Human Resources Services
Employee Checklist
Check and clear phone voicemail
Retrieve and save any needed personal information from Google Account and drives.
Staff: Access to Google account ends upon termination.
Faculty: Account management is determined on a case-by-case basis by IT and the Office of the Provost
Alumni: Employees who used a student account during employment will lose access upon termination. If eligible, a new email account will be issued.
Retirees: Upon termination, an eligible retiree will lose access to their email account and be provided with a different email address and account.
Valparaiso University Employee IT Account Full Policy:
Ensure that the Valparaiso University equipment is returned and that financial matters are addressed. This includes:
Computer, including laptops
Keys need to be returned by the employee to Facilities Management Services
Computer loan account settled, check with Finance Office
University Credit Cards should be returned to the Finance Office
University vehicle parking pass may be returned to VUPD
Interlibrary loan materials returned to Library Services
OneCard returned to the Office of Human Resource Services
Complete the Exit Interview Questionnaire and/or email human.resources@valpo.edu to schedule an in-person exit interview.