Grant Student Permission to a Course (Departmental Oversight)
Statement
A student will need instructor or department chair permission to register for a course when the catalog definition for the course includes language that instructor approval or chair's approval is required. Permission is also needed when a student is requesting to take a course for which they do not meet course pre-requisites or co-requisites.
Permissions - Generally Course Level
Student Permissions are generally applied at the Course Level, meaning that permission granted for one section would apply to any other section of the same course.
Example: Requisite waiver created for BIO-171-A would also allow the student to register for BIO-171-B.
Permissions may be created at the Section level on some occasions if needed.
Override a Rule vs. Granting Permission
If a course is built with a rule, assistance from the Registrar is required. A rule cannot be overridden with the Departmental Oversight feature in Self-Service.
Examples:
Restricted to majors/minors only
Restricted to Pre-engineering students only
Step-by-step Guide
Faculty Consent
Log into Self-Service at datavu1.valpo.edu
Click on the Faculty Menu box
You will now be on the 'Manage your Courses' page
Select the course for which you want to add consent for a student
Click the Permissions tab
Select Faculty Consent
Faculty Consent is granted by the individual faculty member or the department chair
Grant Faculty Consent
Enter the student's name or Colleague ID in the search box
Select the student
Select a Status
Choose 'Accepted' if you wish to allow the student to register for the course
Choose 'Denied' if you do not wish to allow the student to register for the course
Select a Reason
Instructor Approval
Additional Comments may be added as appropriate, perhaps to explain a denial
Click Save
You will now see the student's status on the Faculty Consent Status screen. The student will also see that they have been granted consent in their own Self-Service view, as will their academic advisor.
Requisite Waiver - for Department Chair Use
Click on the Departmental Oversight Menu box
Select the Course Section or Faculty member for the course you wish to waive a requisite
Course Section can be entered in the format SUBJ-###-Section (BIO-151-A) to get the most specific results. Entering just a Subject will yield a lot of results.
Click the Permissions tab
Unknown Attachment
Select Requisite Waiver
The requisites for the course will be listed, as well as any students for whom a waiver has already been entered.
To add a new waiver, enter the student ID or name in the box in the upper right-hand corner, then select the student by clicking on their name
Use the radio buttons to either Approve or Deny the waiver
Select a Waiver Reason from the drop-down list
Additional comments may be added if needed for further explanation of either the approval or denial
You will be able to see all waivers for the course, and the student and advisor will also be able to view their waivers when logged in.
Student Petition - for Department Chair Use
Click on the Departmental Oversight Menu box
Select the Course Section or Faculty member for the course you wish to waive a requisite
Course Section can be entered in the format SUBJ-###-Section (BIO-151-A) to get the most specific results. Entering just a Subject will yield a lot of results.
Click the Permissions tab
Select Student Petition
Enter the student's name or ID number
Click on their name to select
Select a Status for the Petition (Accepted, Pending, Denied, Submitted)
Select a Reason for the Approval (in this process generally either Dept Chair or Dean Approval)
Add additional comments if needed