Student Payments in Batch - Additional Compensation

These instructions are for submitting a request to make multiple student payments of the same type. This form can be used in lieu of the individual Student Payment Request form for 5 or more payments submitted at the same time.

Before beginning be sure you have each student’s ID number, and the full GL number for the budget account to be charged.

Step-by-Step Instructions:

1. Open Google Drive

   Open

   

2. Click New

   Open

   

3. Select Google Sheets, then ‘From a Template’

   Open

   

    

4. In the Template Gallery, on the Valparaiso University tab in the Finance & Accounting category, select ‘Additional Compensation Worksheet’

   Open

   

5. Name your sheet using this naming convention: Department abbreviation.date in YYYYMMDD format.payee category

   1. Information technology submitting on April 13, 2026 to pay students would be: IT.20260413.STUDENTS

   2. You can change the name by clicking on it, then typing the new name, or by clicking ‘File’, then selecting ‘Rename’

6. Enter information in the columns with green headers, you may overwrite the first row that has sample data entered.

7. When you have completed your entry, Share the file with payroll@valpo.edu and sandra.keith@valpo.edu

   Open