The Grade Change form is now used to submit late grades and grade changes. The workflow for the form will be automatically adjusted to include the approval(s) required in the Faculty Handbook based on the amount of time that has passed since the course ended. This new form allows us to automate routing for approvals as well as notifications to other offices impacted, such as Financial Aid and Athletics Compliance. This form is found on the Registrar page under "Faculty and Advisor Information".

Grade Change eForm

Before the Grading Deadline

Faculty submit the Grade Change form. This form will go directly to the Registrar for processing.

Grade Changes Due to Clerical Errors from the Deadline to the End of the Following Semester (Last Day of Final Exams)

Faculty submit the Grade Change form. This form will go to the Dean for review. Once the Dean stamps their approval, the Registrar will process the grade change.

Changes More Than One Semester Later or For Reasons Other Than Clerical Error

Faculty submit the Grade Change form. "A grade change for any reason other than a clerical error may be made only with the approval of CAPS (Faculty Handbook). This policy does not apply to grade changes from Incomplete to a regular grade. Deans may approve any grade change made due to clerical errors; this includes errors in recording, transcribing, calculations, identity, or misplaced work. Grade changes from F to another letter grade are handled the same as any other grade change. Deans may approve grade changes from clerical errors through the end of the following semester (last day of final exams); changes must go to CAPS thereafter."

Source: Deans Guide - 11/5/2018

Please Note: This form is not to be used to report grades or grade changes relating to Honor Code violations.