Student Hiring Change in Work Study status

Owned by Melanie DoNotUse
Apr 08, 2022
2 min read

This process is used when a student is no longer eligible for Federal Work Study (has met their limit for the year) and needs to be changed over to Valpo Work Study

Step-by-step guide

This process is initiated by the Office of Financial Aid

  1. If the student's initial hire was more than 30 days ago, their Student Hiring Form will no longer be in active workflow, and will need to be retrieved using the Documents view "FA Financial Aid Docs", then using either the Student Name or Colleague ID filter to search for the student.
  2. Click on the document to open
  3. From the top menu, select Workflow, then Add to Workflow
  4. Select the FA Payroll Student Hiring queue
    1. Be sure the Financial Aid process is selected at the top
    2. If you do not see that queue, you may need to have a permission added. Please submit a Help Desk ticket if this is the case.
  5. You can then open the document, and add the FA - Payroll Update Needed stamp.
  6. Just Save the document here, do NOT route forward.
  7. Payroll will receive an email notification that they have a new document to process in the queue.
  8. Payroll will update Colleague to reflect the change in Work Study Type, then apply the FA - Payroll Change Complete stamp.
  9. Payroll will route the document forward to FA - Workflow Complete.