Procedure for Ordering and Cataloging Books and Coffee Selections
Department
Collection Development & Technical Services
Purpose and overview
Books and Coffee selections get special handling. The purpose of this procedure is to document our handling of Books and Coffee program selections, and eliminate confusion over who does what and how.
Required Knowledge/Skills
FOLIO, OCLC Connexion
Procedure
Ordering Procedure
1.English Department liaison: Obtained the list of selections from the English Department in November of early December each year. Forward the list to the Head of Collection Development.
2.Head of Collection Development:
a. Search the titles in the library catalog. (No need to look for ebook copies in EDS, since we will always order print copies.)
b. If the book is already in the collection, i. and you are passworded to update FOLIO records, add record notes as described in 4.b and 4.c below.
ii. If you are not passworded to update records in FOLIO, notify a cataloger to do the updates.
iii. Note: if the book is in the general collection, we will not transfer it to the Stager Collection, even though the new purchases will be cataloged for Stager.
c. If the book is on order, and you are passworded to update FOLIO order records, add the following note to the order record: Process for Stager. Books and Coffee selection \[year\]
d. If the book is not in the collection or on order, order using the following procedure.
3.Ordering in Gobi. (Note you may wish to set up an order template with the following parameters.)
a. Select a hardback edition. (These books will get high use.)
b. Use the Gobi Bypass account number 5552-01 since we do not want call number labels on Stager collection books.
c. Use the general fund code (gen1m).
d. Add Receiving Note to Gobi order: Process for Stager. Books & Coffee selection \[year\].
Cataloging Procedure
4.Cataloger:
a. Receive and catalog as per regular procedures.
b. Add a note to the item record: Books and Coffee selection \[year\].
c. Add a note (MARC tag 590) to the bibliographic record: Books and Coffee selection \[year\].
d. If you are downloading the record using Connexion, use online constant data labeled “Books & Coffee” to download the record for the Stager collection with the above notes.