Open Educational Resources (OERs) Award: Timeline
- Jon Bull
- Sam Simpson
Department:
Electronic Services
Purpose:
To give an overview of the timeline for the OER award
Overview:
This document gives the template timeline for awarding the OER award each year.
Required Knowledge/Skills:
Access to https://drive.google.com/open?id=1gdWe8hOiX8Kb4sZZd1nqRiRX7juQUIIg
Responsibility:
Scholarly Communication Committee (or Director of Collections and Digitization, if the committee is dormant)
Timeline:
January 15 - March 15: Applications are open
March 15 - April 15: Applications are reviewed by the Scholarly Communication Committee
April 16 or so: Recommendations for new awards are sent to the Dean of the Library.
May 1 or so: New awards are announced at the Valparaiso University Scholarship and Creative Works Reception
May 2 - May 23: Meet with new award winners, in order to plan their OER projects
June 30: Check-in with new award winners via email
July 1 - July 31: Create Yearly Report on OER projects for Dean of the Library
August 1: Send Yearly Report to Dean of the Library
August 5 (or January 5 for Spring pilot semesters): Check-in with new award winners via email
October 1 (or March 1 for Spring pilot semesters): Check-in with new award winners via email
November 15 (or April 1 for Spring pilot semesters): Send Student Feedback Questionnaire to award winners for review
November 22 - December 1 (or April 1-April 15 for Spring pilot semesters): Revise Questionnaire, if needed
December 1 (or April 15 for Spring pilot semesters): Disseminate Student Feedback Questionnaire to award winners for dissemination to relevant students (faculty must confirm that they have disseminated questionnaire to students)
December 2 - December 9 (or April 22-29 for Spring pilot semesters): Complete Project Review Form for each project
December 10 (or May 1 for Spring pilot semesters): Send Project Review Forms and Applications to Dean of the Library and cc Administrative Assistant to the Dean of the Library
December 11 - December 20 (or May 1-10 for Spring pilot semesters): Notify award winners that payroll form is available to sign – this is the last step before funds are released to award winners*
*If the awardee leaves the university in the middle of this timeline, they can be compensated for up to half of their original award amount. If another instructor takes over the award mid-semester and completes the necessary work, they can be compensated for up to half of their original award amount.
This timeline was created by Jonathan Bull . Updated June 2023 by Jonathan Bull.