Procedures for Adding New Electronic Titles from GPO to Sierra

Navigate to: https://catalog.gpo.gov/F/Q9KEJ57TBQVFS8L1N7KE1TSSVUFS459URLN8IRAM7EE9BEAQMS-00207?func=file&file_name=find-net&local_base=NEWTITLE#etitlemr

Choose the New Electronic Titles (NET) Monthly Archive for month (csv file)

Copy and Paste text into a Notepad doc and save on desktop

Import text data into excel spreadsheet

• Delimit data by coma

• Sort by item numbers

Send to Government Information Specialist

Open Item Lister at: https://selections.fdlp.gov/OA_HTML/gpolibItemLister.jsp

Search item numbers from NET Archive (provided via email) against Item Selection Profile to identify records that we need to get the OCLC record

• With both the Item Lister page and the excel spreadsheet of new titles open, scroll through the item numbers on the provided spreadsheet. With each new item number listed, click over to the Item Lister page and using the browser’s “find on page” (Ctrl + F) feature, search for the listed item number

• If the item appears on both the spreadsheet and Item Lister, write down the OCLC number and title info so those items can be added once the rest of the list has been searched

• If the number does not appear in the Item lister skip that title as it is not part of our collection

Log in to OCLC Connexion

Using search box, type in OCLC number

• Double check to make sure the record matches the title from the NET Archive Document

• Add the constant data (ctrl + u)

• In the 949 field, delete the overlay option (ov=^;), change initials to your own initials

• Update holdings to reflect that IVU holds the particular title

• Export record to Sierra (F5)

• Copy the bib record number and check in Sierra to make sure everything is correct

• Repeat for any additional records from the Item Lister that appeared in the NET Archive file

• Send list of newly added bib record numbers to Cataloger for review