Procedures for Searching and Cataloging Chinese Language Serials

1. A native speaking Chinese student will be assigned to us from the Chinese Studies Office. See addendum for the name and contact information for our current helper. Once a serials issue has an OCLC printout, call our Chinese assistant. He or she will come over to compare the issue with the OCLC printout to make sure it is the same book.
2. The Chinese assistant will verify the 2XX and note any additions or corrections on the printout. He or she will initial the OCLC printout once the record review is done

1. Input any corrections or additions noted by the Chinese assistant in the descriptive fields.
2. If the book needs subject headings and the record has none, put it back on the shelf for the Chinese Assistant to review. The Chinese Assistant and a Technical Services Librarian will determine the subject headings together.
3. After that, accept the bibliographic description and all access points as they appear in the record.

1. Change the call number tag (either 090 or 050) to 099.0 (second indicator 0).
2. Enter the following prefix at the beginning of the call number: PL|a1000|a.
3. Separate the all remaining call number elements by a subfield a. Example of a final call number field: 099 0 PL|a1000|aBL|a1840|a.R37|a2006
4. If the record has no call number, or if it has more than one LC call number, put it back on the shelf for a librarian to review.

1. Use the “cgen4” 949 constant data. Change b2=b to b2=j.
2. After the barcode number in the 949 field add /v= and enter the volume number as you want it to appear in the record.
3. If you wish to make multiple item records, after the semicolon \(;\) add i=\[barcode\]/v=\[volume number\]; i=\[barcode\]/v=\[volume number\]; for as many as you need. Make sure the 949 field ends with a semicolon \(;\). Alternative: create the item records in Sierra after the record has been downloaded.