Procedures for Cataloging Printed Monographs with DLC Copy in OCLC

a. Definition: A record is considered DLC when “DLC” occurs anywhere in the 040 field, and the OCLC encoding level field is blank,
or has levels 1, 2, 7, 8, or J. DLC records with encoding levels 3, 4, or 5 are rare, and should be referred to a professional cataloger.
b. Major changes from past practices: We are going to accept 490 and 505 fields on DLC without review. We are going to accept
the text in 856 subfield 3 (|3) on DLC copy.
c. RDA questions: Text has been added below to guide work on newer RDA coded records for fields that have caused confusion.
For example, we will no longer remove secondary 264 fields, or brackets around dates. We will amend this procedure further as RDA questions arise.
d. We are not proofreading DLC records. If typographical errors are noticed in 2xx, 3xx, 4xx, or 5xx fields, they should be corrected, but
we will not go looking for them. Typographical errors for commonly misspelled words can be corrected in by batch update.

a. If one of the call numbers is a PZ1-4 (Adult fiction), use the other classification number. You may have to complete the number by adding a Cutter and a date.
b. If the only call number is PZ and the book is not children’s literature, give the book to a professional cataloger. It is acceptable to use PZ5-90 for children’s literature.
(See separate procedure for cataloging children’s books.)
c. If one of call numbers is Z1001-Z8999 (Bibliography), and there is subject classification number in a
second 050 or a second subfield a (e.g. Z5834.O4|bR66 |aQC395.2), use the subject classification. You may
need to add a Cutter (see separate procedure) for the author and a date. If the only call number on DLC
copy is a Z number, use it.
d. If the full and partial call number combination is anything else, give the book to a professional cataloger.

a. Cover title: Use 246 indicators 1 4. Enter the text as it appears on the cover.
b. Spine title: Use 246 indicators 1 8. Enter the text as it appears on the spine.

a. Make sure content of the edition statement on the record agrees with what appears on the book. 
b. Use the record if the only difference is the absence or presence of “Book Club edition”,
“First edition” or “Paperback edition”.
c. If the edition statement does not match the book other than the above, use a different record.

a. The date in the record must match the date in the book.
b. Catalogers use dates in this order of preference: (1.) publication date (usually on the title page, but may be on the verso of the title page if
the date is associated with a particular edition), (2.) copyright date, (3.) printing date.
c. Ignore printing dates when other dates are present. Ignore dates that are part of the CIP [cataloging in publication] description.
d. On newer RDA coded records, if only a copyright date exists in the book, it will be recorded in the 264 field. The publication date is
assumed and the date in the 260$c field is bracketed.
e. Do not add or delete brackets on dates in DLC/RDA records. While they are ugly and sometimes used inconsistently, editing them is not worth the time it takes.

a. Check each pagination group to make sure they match the book. If the record is off only a page or two, or if a pagination group is missing, correct the record.
If the pagination differs more than a page or two, you may have to use a different record. It it is clear that new content has been added, look for a different record.

b. Accept illustration statements as they are. Newer RDA coded records may have extensive illustration statements.  So long as they are coded as AACR2 they are AACR2 ,
regardless of how hybridized they are. (Hybrids records are AACR2 records with RDA elements). If there is no illustration statement,
and the book does have illustrations, enter either:|bill. or :|billustrations . The abbreviated version is for AACR2 copy; the spelled out version is for RDA copy
or a hybrid record from a pre-RDA record.  If you see anything strange, ask a professional cataloger.

c. Most books are either 28 cm (about the size of a sheet of copy machine paper) or a little less than that at 26 cm. Every inch is about 2.5 centimeters.
Accept size as is, unless you can see that the size in the record is really off. Only then measure the book. If the size is off by more than a two centimeters,
you may need to use a different record. If it is within two centimeters, you are either just learning, or you have not followed the above procedure and wasted time.
Either way, move on.

d. Absence of data in the 300 field indicates CIP cataloging, which is done by LC from galley proofs. The 300 field will read only "p. cm."
-- Insert the number of pages before the “p”. Record the last page number in each pagination group. On RDA or hybrid copy, use "pages" instead of "p."
-- If the book is illustrated add “:|bill.” (without the quotes) in subfield b for AACR2 records. Use “:|billustrations” on RDA copy or AACR2 records with
RDA elements (hybrid copy). Use a colon before the illustration statement.
-- Measure the height of the book. Round up to the nearest whole centimeter and enter that number before the “cm” in subfield c. Use a semicolon before the size.
-- A typical 300 field with correct AACR2 punctuation and MARC tags will have a space before the punctuation, no space after the subfield delimeter,
and will look something like this: iv, 235 p. :|bill. ;|c28 cm.
-- A typical 300 field with correct RDA (or hybrid) punctuation and MARC tags will have a space before the punctuation, no space after the subfield delimeter,
and will look something like this: iv, 235 pages :|billustrations ;|c28 cm.

a. If the OCLC record has no 6xx 0 field, and it is not fiction or poetry, give the book to a professional cataloger.
b. Do not delete other 65x fields with indicators other than 0. We want to retain these for potential future use. They can be batch deleted later if necessary.

a. If there are no other records in Sierra with this series, accept the series as it is in the DLC copy.
b. If the series already exists in Sierra, look at a series authority record or a standing order record with instructions to guide you.
c. If there is no series authority record or standing order record, look for a pattern among the bibliographic records in the catalog.
Library of Congress practice for most series is to catalog and classify each volume as a separate monograph, and to trace the series
with a heading established according to AACR2 or RDA.
d. Make sure the 8xx field on the record in hand matches the series heading and classification pattern in the records in Sierra.
e. If the treatment for the record in hand does not match the treatment in Sierra and there are no notes in the authority record or
standing order record to guide you further, or the series pattern inSierra is inconsistent, forward the book to a professional cataloger to review the series treatment.