Procedures for cataloging for the Young Readers collection
Department: Technical Services
Purpose: Books for young readers are shelved with the general collection in the Christopher Center, rather than in a separately designation area. This was done to better accommodate growth, prevent mis-shelving in the wrong area, and encourage use by ESL students. In future, young readers books may be moved to a “curriculum library” in another building for primary use by education students. The cataloging procedures below are designed to make it possible to pull a list of records for young readers books for transfer.
Publications call “readers” are designed to help young readers understand and interpret a text. These texts may be abridged versions of adult or young adult works and are characterized by the inclusion of questions and commentary in the text. (See: Procedures for cataloging readers, for more information about cataloging "readers" for our Interlink collection.)
The procedures below apply only to English-language books for young readers. Foreign-language books for young readers, with the exception of book intended for the German House, will be treated as regular general collection materials. They will be house here, or in the German House, for students learning those languages. They will not be transferred to the curriculum library.
Overview: The primary identifier for a young readers books will be IVUJ in the 049 field. This is the most important difference between cataloging a young readers book and a general collection book.
Required Knowledge/Skills: OCLC Connexion, Sierra Cataloging, CLR classification policy, CLR procedures for DLC cataloging.
Equipment/Supplies: PC with access to OCLC and Sierra.
Procedure
1. Make sure the book in hand is a book for the Young Readers Collection. The book jacket or text may indicate the reading level of the material within. Young readers books may also be indentified by the following fields in the OCLC bibliographic or Sierra order record:
a. Call number range of PZ 7-10.
b. Presence of the work “juvenile” in a subject heading subdivision.
c. Presence of the world “children’s” (i.e. Children’s poetry) in a subject heading.
d. Presence of the genre heading (655) “Readers.”
e. Fund code XXX in the order record.
If none of these are present, the book may be intended for adults.
2. Unless specified below, follow currently established policies and procedures for the general collection books. Some of those procedures are repeated here if they are particularly important for young readers books
3. 049 field. Change the 049 field to IVUJ.
4. Check the 050 fields.
a. If Library of Congress offers two call number options in one 050 field (designated by a subfield a) choose the non-PZ call number and add the appropriate Cutter number. (LC often puts young readers classics popular with adult readers in PS rather than PZ. LC classes books in the genre of “readers” in PE1119-1127).
b. If the only call number offered is PZ1-4, a new call number must be generated by a librarian.
5. If the book is classified outside of PZ7-10 or PE1119-1127, look at the subject headings. One of the subject headings should include the word “juvenile” or “Children*, with the exception of Fairy tales, Folk tales, Legends or Myths.
a. For non-fiction young readers books, add the words “Juvenile literature” (without quotes) to the end of the topical subject headings in a subfield v.
b. For all other materials, use the appropriate LC subject heading.
6. If the book displays award information that does not appear in the record, add a 586 note with the name of the award and the date. If the book does not display award information, check the following web sites ONLY if you are fairly sure it was an award winner, http://www.waldsfe.org/Book%20lists/caldecott_medal_winners.htm , http://www.waldsfe.org/Book%20lists/Newbery.htm , http://www.biblio.com/book_award/Caldecott_Medal_-_1714.html
7. If the book is autographed by the author, add a 590 note to that effect.
Follow the following examples:
Library copy signed by author \[illustrator, editor, etc.\]
Library copy (c.2) signed by author.
Archives copy signed by author.
You may substitute the name of the person if the person famous and historical, such as a U.S. president.