Library Faculty Reimbursement for Professional Dues (Annually) in Relation to ALA Regular Membership Dues

Department: Library Administration

The Library will reimburse library faculty for professional dues membership annually. The amount is based upon the current ALA Regular (basic) Membership dues amount: http://www.ala.org/membership/ala-personal-membership .

As that amount may change on a regular basis, it is on the librarian to determine and document that amount for the reimbursement process. Depending on the librarian’s 12 month renewal cycle dates, a librarian could receive more for her/his basic dues reimbursement than another did if the dues rate happens to change between the two colleagues’ renewals (ALA’s fiscal year is September to August).

If a library faculty member meets criteria for other ALA Membership rates that are less than the ALA Regular Membership dues for that year, the librarian will be reimbursed for the actual amount of her or his annual membership.

Be aware that splitting your payment to the professional organization (paying in installments) could result in split reimbursements from University Finance, depending upon how that is noted in your documentation. In that case, you may benefit from using the Library’s credit card to pay for the basic membership dues and then following up later using your personal credit card for the rest (i.e., division fees, roundtable fees, etc.) in the installment plan.

Process for ALA Membership Dues Reimbursement

A “Check Request” form should be used to request reimbursement. S:\CCLS\All Staff\Forms\Finance\.

The *invoice (print or electronic) that a librarian receives from ALA regarding membership dues should be included with the reimbursement request.

The receipt showing payment for that cost should be included with the reimbursement request.

Any costs above and beyond the ALA Regular Membership (i.e., division fees, roundtable fees, etc.) are the responsibility of the librarian and will not be subject to reimbursement.

Process for Other Professional Organization Dues Reimbursement

A “Check Request” form should be used to request reimbursement. S:\CCLS\All Staff\Forms\Finance\.

The librarians should check the ALA web site (noted above) to determine the current amount for ALA Regular Membership dues.

The *invoice (print or electronic) that a librarian receives from the professional organization regarding membership dues should be included with the reimbursement request.

The receipt showing payment for that cost should be included with the reimbursement request.

Any costs above and beyond the amount of an ALA Regular Membership are the responsibility of the librarian and will not be subject to reimbursement.

If a librarian wants to request reimbursement for more than one professional organization’s dues, the cumulative amount of that individual’s requests for one fiscal years will not be honored above the current ALA Regular Membership dues rate.