LC Policy 3.2 Reproductions and Original Microform Publications

3.2 Reproductions and Original Microform Publications

LC policy

The Library of Congress follows Anglo-American Cataloguing Rules, first edition (AACR1) for descriptions of electronic, microform and "on demand" photocopy reproductions of previously existing materials. The principles of AACR1, described in LCRIs for AACR2, chapter 11, state that you should base the bibliographic description on the original publication and place data relating to the reproduction in a secondary position.

LC applies AACR2 for the form of the description of the original and for choice and form of access points (headings). You should follow LC policy.

Library and Archives Canada policy

Library and Archives Canada (NLC) serial records follow AACR2 for microform reproductions. See chapter 4, " When to Input a New Record," for more information.

OCLC policy

• Follow LC policy when cataloging electronic, microform and "on demand" photocopy reproductions (e.g., those issued by ERIC, NTIS, etc.). Emphasize the original item and describe the reproduction in a note. Follow AACR2 rules for the form and content of the description of the original and for choice and form of entry.

• Do not create a new record if you retrieve a record with fixed fields coded for the reproduction (in Ctry, Dates, etc.). Instead, locally edit the record to code the fixed field elements for the original item. Differences in form (e.g., microfilm vs. microfiche), publisher, or series justify a new record. See chapter 4, " 533 Reproduction Note." Note: To have the master record corrected, see chapter 5.6, " Reporting Errors."

• Use the GMD "microform" for microform reproductions. 
   245 ‡h \[microform\]
• Use the GMD "electronic resource" for electronic reproductions of works previously published in print form.
   245 ‡h \[electronic resource\]
• Do not use a GMD for photocopies.

Coding the fixed field for reproductions

Code microform and macroform reproductions cataloged according to LCRIs for AACR2, chapter 11.

Searching with date qualifier

If you search using a date qualifier, you may want to search using both the original date and the date of reproduction because records can be coded with either. Database conversions have corrected many, but not all, records coded with previous practices.

Guidelines
• Code electronic, microform and macroform reproduction fixed-field elements, except Form, for the original item described in the body of the entry, not for the reproduction, which you describe in field 533.

• Code the fixed-field element Form for the type of reproduction described in field 533. Use a workform appropriate for the original work.

Element Guidelines for Reproductions and Original Microform Publications

Type

Code for the original work:

BLvl
Use the BLvl code appropriate to the original.

*Form*Code for the appropriate form of reproduction.

Ctry

Code for the country of the publisher, producer or executor of the original found in field 260 (Publication, Distribution Etc. Imprint) subfield ‡a (Place of publication, distribution, etc.).

Orig

Continuing resources. Code for the original.

Freq

Continuing resources. Code for the original.

Regl

Continuing resources. Code for the original.

DtSt

Books, visual materials, manuscripts, maps, sound recordings, scores. Code for the original.

Continuing resources. Code for the publication status of the original.

Desc

Code a for new cataloging.

Dates

Books, visual materials, single manuscripts, maps, sound recordings, scores. Enter date(s) of original.

Manuscript collections. Enter date of earliest piece of the original in DATE 1. Enter date of latest piece of the original in DATE 2.

Continuing resources. Enter beginning date of the original in DATE 1. Enter ending date of the original in DATE 2.

006

Use field 006 for the electronic aspects of electronic reproductions.

007

For preservation activities using microfilm, code ‡i (Generation) for bibliographic records that describe preservation masters ("first generation masters" or "printing masters").

Code for preservation masters that describe service copies if the institution creating the bibliographic record was also responsible for the filming. In these cases, you may input multiple 007 fields. The first 007 field should describe the version that is described in the physical description.

Use additional 007 fields to describe any first generation masters or printing masters.

For electronic reproductions of works previously published in print form, use the Computer File 007 field to describe the reproduction.

020

Books, visual materials, maps, scores. If an ISBN is assigned to the microform reproduction, enter the ISBN in field 020 (International Standard Book Number) subfield ‡a (ISBN). Do not enter an ISBN assigned to the original. You may enter the original ISBN in field 776 ‡z.

022

Serials. Enter the ISSN assigned to the original serial.

1xx

Enter a main entry heading (AACR2, chapters 21–25 ) for choice and form of heading. Search the OCLC Authority File to verify the form of entry.

222

Serials. Enter the key title assigned to the original serial.

245

Enter the title of the original transcribed (AACR2, chapters 1–12), appropriate to the original publication.

260

Enter the publication information of the original transcribed (AACR2, chapters 1–12), appropriate to the original publication.

300

Enter the physical description of the original (AACR2, chapters 1–12), appropriate to the original publication. Do not enter the size if it cannot be determined.

533

Enter a note describing the reproduction after all notes that pertain to the original. Begin the note with the appropriate term ("Microfilm," "Microfiche," "Photocopy," "Printout," "Electronic Reproduction," etc.). Include the following, as applicable:

539

Enter a note for the coded information pertaining to the reproduction described in field 533 (Reproduction Note). Enter the note after field 533. Include the following, as applicable:

776
Enter a note to link the reproduction to the original:

856

Enter information about electronic location and access (URL) for electronic reproductions.

Linking reproductions using field 776

LC links bibliographic records for microform reproductions of monographs to records for the corresponding hardcopy originals.

LC adds field 776 (Additional Physical Form Entry) to records representing microform reproductions. Field 776 consists of subfield ‡c (Qualifying information) with "Original" and subfield ‡w (Record control number) with the MARC Organization Code in parentheses followed by the control number of the record for the hardcopy original.

776 1_ ‡c Original ‡w (DLC) 20000001

The preceding example shows a link for a microform reproduction of The Toll of the Sands, LCCN 20-1. Do not use a similar linking field on the record for the hardcopy original to connect it with its microform reproductions.

To record the LCCN of the original item when cataloging a microform reproduction, include such data in field 776.

776 1_ ‡c Original ‡w (DLC) 20000009 ‡w (OCoLC) 5593943