Reporting an Accident or Injury

Reporting an Accident or Injury

This page explains what employees and supervisors should do after a workplace injury, illness, accident, or near-miss.

Emergency?

🚨 If this is a life-threatening emergency, call 911 immediately.

After contacting emergency services, notify your supervisor as soon as possible.

What Must Be Reported?

  • Work-related injuries

  • Work-related illnesses

  • Near misses

  • Incidents involving employees, students, or visitors

All incidents should be reported, even if they appear minor.

Employee Reporting Process

 

Step 1 - Get Medical Care

Step 2 – Notify Your Supervisor

Employees should report injuries immediately.

If the injury occurs after hours

  • Notify the on-call supervisor

  • Notify your supervisor within 24 hours

  • Call 911 if emergency treatment is needed

 

Step 3 – Complete Required Documentation

Supervisor responsibilities:


What Happens After I Report My Injury?

Employee Reports Injury to Supervisor

Supervisor completes Injury Forms

HR submits Claim to Travelers

Travelers assigns claim adjuster

Employee receives claim information

Medical bills are processed through Workers’ Compensation


Frequently Asked Questions

Yes
Still report it
No, please proceed to Franciscan Working Well, or select from the List of preferred Providers:
No, Medical bills are processed through Workers’ Compensation
Worker’s Compensation provides limited benefits to injured workers in the form of medical treatment, compensation for lost wages, and compensation for the loss, or loss of use, of parts of the body.
Yes, wages on the day of injury will be paid by Valparaiso University
If your work-related injury prevents you from working, you may be eligible for wage replacement benefits through Workers' Compensation. Benefits generally begin on the eighth calendar day after your injury. If you are unable to work for more than 21 calendar days, Workers' Compensation may also reimburse you for the first seven days of lost work. For the first seven calendar days, you must: Use your available sick or vacation time (in that order), or Take the time as unpaid leave, if sick or vacation time is not available. Workers' Compensation wage replacement benefits are generally paid at two-thirds of your average weekly gross wage. Note: The paid leave used during the first seven days, will not be restored, even if your absence later exceeds 21 calendar days.
If your healthcare provider releases you to return to work with temporary restrictions or a reduced schedule, Valparaiso University will make every effort to provide work that meets those restrictions, when available. If suitable work is available, you are expected to report to work as scheduled. If you are working reduced hours, you may receive: Regular wages from Valparaiso University for the hours you work, and Workers' Compensation wage benefits for eligible hours you are unable to work. If you need follow-up medical appointments or therapy, schedule them outside of your work hours whenever possible. If an appointment must occur during your scheduled shift, notify your supervisor in advance. Time spent attending an approved Workers' Compensation follow-up appointment during your work schedule is paid by the University. If your treatment requires travel outside your county of employment, you may be eligible for mileage reimbursement through Workers' Compensation. Keep records of your travel, including the dates, destination, odometer readings, and miles traveled. Important: Follow your prescribed treatment plan and attend all required follow-up appointments. Failure to report to approved light-duty work or to comply with medical treatment may affect your Workers' Compensation benefits.

Forms

Form

Who Completes It

Link

Form

Who Completes It

Link

Accident Report

Supervisor

Link

Indiana Worker's Compensation Report

Supervisor

Link

Worker’s Compensation Policy

n/a

Link

 

For more information, contact the Department of Human Resources at 219-464-6759 or human.resources@valpo.edu