Request a Check or Payment to a Student
Payments to students, of any type, should be submitted using this form - https://forms.valpo.edu/r/payment-to-student. Financial Aid will then determine how the payment should be paid or credited to the student. The payment will be made in one of the following ways:
Applied to the Student Account
Paid as wages via Payroll
Paid as reimbursement or other type via Accounts Payable
Instructions for completing the form
Enter the name, Colleague ID, and email of the student to be paid.
Select the type of payment the request represents
Payment for Service/Work performed examples include:
helping with a campus event,
providing music for a campus event
Reimbursement examples include:
for supplies purchased or an expense incurred
Reimbursement will then be prompted for the category of the expense
Scholarship or Award
If not sure, select ‘Other’ and provide a short description in the space provided.
Provide a detailed description of the reason for the payment.
Note that this description will be included in an email to the student informing them of the payment.
Enter the amount requested, and the GL account to charge
Date When Needed is not necessary except for a payment that should be paid at a later time. Otherwise payment will be made as soon as possible.
Answer whether Advanced Funds were received for this expense, and the amount when prompted.
Include receipts or supporting documentation for the payment
Provide your own email as the submitter
If you are not also the person responsible for the budget approval, provide that person’s email
Digitally sign the form
Answer the Spam Protection question
Review your responses
Click ‘Submit’
