Event Planning Worksheet
(submit one month prior to event to the Administrative Assistant):
Name of Event:
Name of Requestor:
Briefly provide a description of the event:
Date of Event:
Alternate Date, if possible:
Event Start Time:
Event End Time:
What time do you need the room setup? (to decorate, rehearse, etc. )
Expected Number in Attendance:
This event is for:
VU students? yes or no
VU faculty/staff? yes or no
VU alumni? yes or no
General public? yes or no
Donors? yes or no
Room Preference:
Please list a second and third choice: 2.
3.
How would you like the room setup? Note table configurations, need for additional tables, and/or need for audio-visual equipment:
Will food and beverages be served? Food only Beverages only Both
(If the library is being requested to pay for food, a signature from the Dean of the Library is required.)
If so, what needs to be ordered? (Please review the Dining Services options found on-line.)
If the event occurs between the months of April and November, could the event be held on the 4th floor terrace? yes or no
If so, please provide setup information.
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Dean of Library Services Date