Procedures for Adding items into the ASRS
Department: Metadata Services
Procedure: Adding Items into the ASRS
rev. 12 January 2016
Purpose: This procedure describes how to put items into the ASRS
Overview: The three basics steps are to 1) process the materials, 2) update the item record status code, and 3) transfer the record to the HK database. The transfer process allows you to change the location code in the item record at the same time.
Required Knowledge/Skills: Knowledge of Millennium Cataloging Software
Equipment/Supplies: PC with network connection, Millennium Cataloging Software.
Procedure
Step 1: Open Millennium Circulation; click on ASRS mode on the left toolbar.
Step 2: Under the Add/Remove section of the screen, make sure the radio button is on “Add items to ASRS location” and the drop down menu is on cars1.
Step 3: Change Source tab to “Scan”.
Step 4: Scan barcode of item you wish to be added to the ASRS. You should then see confirmation that the item was added.
Step 5: If you are adding materials from Archives to the ASRS, go back to Millennium Cataloging to edit the item record. Change IMESSAGE to "m" (check message). Add a note field in the item record tagged m (Message) and add "Return to ASRS". Write the last five digit of the barcode on a acid-free strip.
Step 6: If you are transferring materials from a another location, remove all location stickers and tape (ex: Reference) and cross out any “non-circulating” stamps. With a black magic marker, write the last 5 digits of the barcode on top of the book.
Step 7: Put the book either on the processing truck if it needs labeling or other marking (new books), or on the truck of materials to bo upstairs if no further processing is needed.