Adjusting Course Section Caps

Department chairs and program directors may request training and access to update course section caps during registration. Please email registrar@valpo.edu if you would like training and access.

Step-by-step guide

1. Go to the Administrative Links page.
2. Under Ellucian Colleague, click on the Colleague UI Production link. Example: UI 5.17
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3. Use your ValpoNet credentials to log in.
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4. Type SECT into the Form Search field at the top of the screen to navigate to the Sections form.
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5. Type the course section details (term, course, and section) into the Course Section LookUp field.
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6. The results of your search will be shown in a list. Select and open the course section to edit. You can either click on the course section and click the Open button, or you can double-click on the course section.
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7. Click on the button next to Restrictions.
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8. Type the new capacity numbers in the fields at the top of the form. See the Definitions section for assistance.
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   2. Definitions
      1. Section Capacity: the maximum number of students that can be enrolled in this section
         The Registration module refers to the maximum number you define in this field to determine whether the section is full.
      2. Schedule Capacity: a number that is not used by the Registration module to indicate "real" capacity
         For example, you might enter 85 in the Section Capacity field and 100 in this field to show that 100 people can really register for the section, which leaves 15 seats in reserve.
         This field is for informational purposes only. Colleague does not use this information to limit registration or reserve seats for the section.
      3. Minimum Enrollment: minimum number of students enrolled before this section can be offered
   3. Please do not edit other fields in this form; contact the Office of the Registrar for assistance.
9. Click the Save All button at the top of the form.

Definitions

• Section Capacity: the maximum number of students that can be enrolled in this section
  The Registration module refers to the maximum number you define in this field to determine whether the section is full.
• Schedule Capacity: a number that is not used by the Registration module to indicate "real" capacity
  For example, you might enter 85 in the Section Capacity field and 100 in this field to show that 100 people can really register for the section, which leaves 15 seats in reserve.
  This field is for informational purposes only. Colleague does not use this information to limit registration or reserve seats for the section.
• Minimum Enrollment: minimum number of students enrolled before this section can be offered

Examples

Undergraduate Course Section Cross-Listed with 3 Graduate Course Sections

The cap setup shown below would allow the following registration scenarios:

• 20 graduate students and no undergraduate students
• 10 graduate students and 10 undergraduate students
• Any combination of graduate and undergraduate students up to a total of 20 students

Undergraduate Course Section Cross-Listed with 3 Graduate Course Sections

The cap setup shown below would allow the following registration scenarios:

• A maximum of 10 graduate and 10 undergraduate students, specific to the section cap set for the individual course sections

For additional assistance, contact the Office of the Registrar.