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- Editor – Can edit the document, invite other collaborators (if owner has given this permission), and download the document. This is the perfect option for team projects.
- Commenter – Can make comments on the most recent version of the document, but can’t make any changes, and is able to download and save the document.
Comments made will appear in a colored text on the document, as well as in the margin. The document owner will receive notifications via email and within Google Docs when a new comment is added, and will be able to view the comments history by clicking the
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Speech Balloon icon in the top right corner of the screen.
- Viewer – Can view the most recent version of the document, but can’t make any changes, and can download and save the document.
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9. Choose to notify the people who you’re sharing this a particular document with by checking the box next to Notify People. You can also type a brief message to be included in the notification. Recipients will be notified via email.
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*For most, the Notify People box is checked by default. Simply click Click the box to uncheck it if you do not wish to notify people that you’re sharing your document with them.
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For additional assistance, contact the IT Help Desk.