How to use the tools that are unique to the Advising Menu in Self-Service Student Planning (DataVU)
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Advising Menu
- From the Main Menu in Colleague Self-Service, the Advising menu may be selected either from the menu boxes or from the Daily Work icon in the left-hand column menu.
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- Upon opening the Advising Menu, your assigned advisees (for whom you are the primary advisor) will generally be listed in alpha order by last name
- You may also search for a student who is not your assigned advisee using their name or student ID number
Review Requested
- If a student has Requested a Review, the student(s) will be shown at the top of your list of advisees, with a checkmark icon in the Review Requested column
- You will also see a notification in the upper right-hand corner that you have one or more advisees who have requested a review
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- To review the student's plan, click View Details in the far right column next to their name.
Complete Review
The Complete Review button lets the student know that you have reviewed and approved their planned courses - this could be for a single term, or for their entire plan of study and can be done at any time. Things to consider/look at when completing a review:
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Review Complete does not 'release the advising hold' to allow a student to register for an upcoming term. You must select 'Advisement Complete' to allow registration. |
Advisement Complete
- When you have reviewed a student's planned courses for an upcoming registration term, click 'Advisement Complete'(4) to release the student's advising hold and allow them to register for courses when their registration window opens.
- The student's registration time is shown in both the Student View for the registration term and the Advisor View for the registration term.
- After a student's opening time has passed, the blue Register Now button will be visible in the student view, but the date and time of their registration window will no longer show.
Advisee Details Tabs
Course Plan
The Course Plan tab shows a detailed view of both the student's current schedule of courses and allows an advisor or student to view previously taken and future planned courses by using the arrow tabs to change terms, or the plus or minus buttons to add or remove future terms.
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In the calendar view, asynchronous online courses will be listed directly beneath the calendar since they do not have a scheduled day or time. |
Timeline
The Timeline tab shows a summary/snapshot view of a student's previously taken, current, and future planned courses including grades.
- Non-Term Courses reflect anything not completed at Valpo, including placement tests, transfer, or AP credit.
- Planned courses may be moved to a different future term by dragging and dropping in the desired box.
- Planned courses or terms may be removed from the plan by clicking the x in the upper right-hand corner.
Progress
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Please use Program Evaluation rather than My Progress. Ellucian is working to resolve issues reported by institutions to make My Progress an accurate reflection of requirements, approved exceptions on record for individual students, and progress toward degree completion. Valpo students and advisors will continue to use Program Evaluation in the meantime. |
The Progress tab shows the student's progress toward completing their degree requirements, similar to a degree audit.
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- When using Add Section to Schedule confirm that the correct term is selected.
Course Catalog is reviewed in a separate article
Notes
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