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Required Knowledge/Skills: Basic understanding of bibliographic records. Knowledge of ILLIAD , OCLC Connexion, and SierraFOLIO.
Equipment/Supplies: Networked PC loaded with the above software.
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2. The ILLM will check catalog holdings in Sierra FOLIO prior to any purchasing to be sure that the title has not been ordered. The ILLM will then check availability of title in e-book format through Summon
3. Assuming the request meets all of the guidelines listed in the PoD policy, the Interlibrary Loan Manager (ILLM) will order a copy of the item from Amazon, GOBI or another vendor. Purchasing from Amazon is the preferred choice for a print copy. If the print book exceeds the $150 limit, availability of an ebook e-book through GOBI will be checked. For Amazon purchases, charge the item to the ILL department credit card.
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5. When the Amazon order is placed, the ILLM will make brief bib and order records within Sierra create an order record in FOLIO for the item, entering the fund code “ill” and leaving the received date field blank. To do this:a
Login to FOLIO.
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b. Search in Connexion by cutting and pasting the ISBN from the Amazon record into the OCLC search box.
• If the search results in more than one hit, choose the most complete record, or the one with Encoding level 1 or I.
• If all records have the same degree of completion, choose the one with the most holdings.
• If all records have the same number of holdings and the same degree of completion, choose an individually created record over one that is batch loaded.
c. Add the correct 949 field to the OCLC record. Type <ctrl>u to bring up the “constant data” dialog box.
• For a book order from Amazon, type illbook.
• For a DVD order from Amazon, type illdvd.
• Type enter.
• The 949 fields may be edited for other material types and vendors. Check Sierra for the correct codes.
d. Reformat the record by clicking on the Reformat icon.
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Open the Orders app.
Limit your search to Orders.
Under Actions on the right, click on +New.
Choose Amazon book (AMAZ) as the template to use.
Record the PO number for ILL records
Click on Save and Close
On the next screen that opens up, choose PO lines and then add PO line.
Insert the title, price, quantity and fund distribution (ILL Purchase on Demand Monographs ILL)
Save and Open order
6. Once the item arrives, it may be processed like any other ILL borrowing request. Because there is no lending library, the ILLM must put in a due date, or else the patron will not receive overdue notices.
7. After the patron returns the item, the ILLM will flag it with the Millennium FOLIO order record number and put it on the receiving truck shelf labeled “Incoming Resources” in Technical Services.• If a book could potentially go into the Stager collection, the ILLM should consult with the appropriate liaison. If it is decided that it should be a Stager book, make an indication of that in a note within the order record.
8. The Technical Services staff will receive and catalog the item just like any other purchase.
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Many libraries will not lend recent imprints. Rather than have our patrons wait until we can find a library to fill these requests, the library is developing a Purchase on Demand program. Valparaiso University’s Purchase on Demand pilot project began September 2008. When patrons request new items published in the current or previous two calendar years, those items will be purchased through Amazon instead of going through normal ILL borrowing, assuming the requests meet the following criteria.
Not Allowed
• textbooks (if in doubt, call you can search the bookstore's website to verify see if a book is required for a class)
• dissertations• test prep materials
• computer manuals
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• Books we already own as ebooks; if the patron wants print; just order through normal ILL
• Self-published books
Years Allowed
• Current calendar year plus three previous calendar years (ex. In 2014, 2011-2014 books will be purchased; changed from two years to three in August 2014)
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• English-language materials only
• Paperback/ebook e-book are the preferred formats
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